Wie können Sie das Zeitmanagement Ihres Teams verbessern?

As a team leader, it's important to help your team members develop effective time management skills. This will help them to be more productive, efficient, and successful in their work. The first step is to assess your current situation. What are the biggest time management challenges your team is facing? Are they struggling to meet deadlines? Are they constantly feeling overwhelmed? Once you understand the challenges, you can start to develop solutions. You can help your team members to develop effective time management skills. This will lead to improved productivity, efficiency, and overall performance.

Utilizing various tools, such as time logs, calendars, and apps, helps in comprehending how both you and your team allocate time. This analysis delves into understanding the distribution of time across different activities like customer interactions, issue resolution, report creation, and meeting attendance. Additionally, it unveils insights into potential time-wasting factors, be it distractions, interruptions, or engagement in low-priority tasks. As a team leader, the approach should be collaborative, involving open discussions with team members to identify challenges and adapt strategies accordingly, fostering an environment of mutual understanding.

Assessment starts with documenting exactly what people are spending their time doing. If you're not already time tracking, create a simple way for people to track their time and where it's spent for a week or two. Time management starts with understanding the full scope of the work being done, especially that which is consistently a burden day to day.

goals should be shared among teams as well. I don't mean sharing tasks to achieve goals but setting goals in a semi-public fashion and then giving updates on them during team meetings.

The only way to set goals and priorities for your work, after you've documented the extent of what you do, is to prioritize everything so the most critical items rise to the top. Time management is about doing the most urgent and important work first. Use tools like the Eisenhower Matrix or the Action Cycle to focus work on higher value tasks and defer other work until later.

Try using calendar blocking for recurring tasks. Things like prospecting, research, quote building, etc. Try and keep all blocks to 90 minutes or less. This helps build consistency and allows for efficiency when completing common required tasks.

Once you're using some sort of prioritization framework, like the Eisenhower Matrix, you can then easier plan and schedule. Things that are urgent and important should be done immediately. Things important but not urgent should be scheduled, then use The Action Cycle to negotiate those timelines with internal and external customers. Delegate urgent but non-important tasks, and delete the rest.

Create a team charter that makes use of your communication platform's "Do not Disturb" signal. As a leader, I find it helpful to create team charters that outline ways of working. One of the items that may be helpful is to include a section that explains how your team's "Do not disturb" signal via Slack, Teams, etc, is your official team code that you are focusing and eliminating distractions. This agreed upon visual cue is a signal to others when deep concentration is required.

As a team leader, I am a big fan of simplicity which is why I like to use RSA instead of RACI. RSA stands for Responsible, Support, and Approve. It simplifies the matrix further, emphasizing the primary roles of those responsible for the task, those providing support, and those with the authority to approve. Consider using RSA the next time you need to clearly communicate what is to be delegated.

Conduct a team time audit to review and improve your processes. To conduct a team time audit, you should clearly define goals, choose a data collection methodology (self-reporting, time-tracking tools, or observation), and inform and prepare your team. Create a standardized time log template, collect and analyze data, identify time wasters, and recognize productive activities. Conduct feedback sessions, develop actionable recommendations, implement changes gradually, and continuously monitor progress. Provide training and support as needed, celebrate achievements, and foster a collaborative approach to enhance overall team efficiency.

Introduce and encourage the use of time management tools like digital calendars, project management software, and task lists. These tools can help in organizing tasks and managing time more effectively.

One item that I have implemented for myself and my team is to plan ahead. I take the last day 20 minutes before I log off for the day and I make the list of the things that I need to do the next day and in the order of importance. It helps save time and provides clear direction on what needs to be completed. Also, this allows for more time for unplanned activities.