What are the best practices for effective scrum meetings in a remote setting?

Things that worked great for me for effective remote Scrum meetings are mentioned below: Use Reliable Tools: Utilize tools like Zoom, Slack, and Jira for communication and tracking. Timebox Meetings: Stick to set time limits to keep discussions focused. Encourage Participation: Ensure everyone has a voice during meetings. Share Visuals: Use screen-sharing or whiteboards to visualize progress. Regular Check-ins: Communicate frequently to avoid delays and clear blockers. Use Video: Encourage video use for better engagement and connection. With help of these practices, one can ensure that remote Scrum meetings remain productive and collaborative.

Primeiro passo é escolher a ferramenta CERTA? POR QUE? A plataformas em sua maioria são confiáveis e dentro das empresas isso já esta decidido e não cabe nem ao head decidir. Mais pessoas que ferramentas.

For effective remote Scrum meetings, ensure all team members have reliable internet and access to collaboration tools like video conferencing and shared documents. Set a clear agenda and stick to time limits to maintain focus. Encourage active participation by using features like hand-raising and chat for questions. Foster a sense of presence and engagement by regularly checking in with each team member. Record sessions for those who can't attend and review action items to ensure accountability.

Honestly, I do not believe it's important to find the one and only right tool. You have to find the tools that fits your needs. There is a range of them, some are free, some are paid. Some can scale easily, some can't. Essentially they all do the same, they show you who you're working with and what needs to be Done. The key is to find something that works for you and your co-workers to communicate as much as possible face2 face, and create an easy accessible, visible and transparent taskboard. Be pragmatic, do not overthink and learn from your mistakes.

In a remote setting, effective Scrum meetings rely on clear communication, structured agendas, and leveraging appropriate technology. Firstly, ensure everyone has access to reliable communication tools and a stable internet connection. Start each meeting on time and utilize video conferencing to maintain visual engagement and connection among team members. Keep meetings concise and focused by setting clear agendas and time limits for each agenda item. Encourage active participation by giving everyone a chance to speak and actively listening to their contributions. Utilize digital tools like virtual whiteboards or collaboration platforms to facilitate discussion and document decisions.

Before considering the the tool, i would suggest adopting an asynchronous work practice. Remote teams, even if within the same time zone can have different preferred "deep work" and engagement time. Rather than fighting this by forcing regular fixed daily scrums via video calls, allow updates to happen async and for this any tool can be used but my personal preference is Notion.

Utilize reliable communication and project management tools such as Zoom, Microsoft Teams, Slack, Jira, or Trello to facilitate seamless collaboration and communication among team members. Ensure everyone has access and understands how to use these tools effectively.

Effective Scrum meetings in a remote setting require careful planning, clear communication, and the right tools to ensure that all team members stay engaged and productive. The first step is to choose the right tools for your remote scrum meetings. Use reliable video conferencing tools like Zoom, Microsoft Teams, or Google Meet to ensure clear communication. Keep timeboxing of 15minutes for meetings like DSU. Scrum meetings in a remote setting can be just as effective, if not more so, than in-person meetings, ensuring that the team stays aligned, engaged, and productive.

First, you'll want a solid video conferencing platform like Meet, Zoom, Teams,this will honestly depend on the tools available in the organization. Next, you need a good online board where everyone can access the backlog, sprint plan, and task updates in real-time. Tools like Jira, Trello, or Miro work well for this. Again in some cases you might be restricted to what the company has available to be used. But the idea is to make sure everyone’s comfortable with these tools beforehand to avoid wasting time during the meeting.

Encourage team members to come prepared by reviewing their tasks and updates beforehand. Set an agenda for the meeting and share it with the team in advance so that everyone knows what to expect and can contribute meaningfully.

A pauta é a espinha dorsal da reunião. Ela ajuda a orientar os participantes sobre os temas que serão abordados e evita desvios desnecessários. É importante enviá-la com antecedência, permitindo que todos se preparem e tragam contribuições relevantes. A pauta precisa incluir: Atualizações de progresso. Principais desafios ou bloqueios. Discussões sobre o backlog ou as próximas etapas.

Have your agenda ready and share it before the meeting. Team will appreciate a heads-up, and it’ll make sure everyone’s ready to dive right into discussions instead of figuring things out on the spot.

Prepare and Plan ahead = continuous learning. As a Scrum Master, if you don't have a backlog of boards/ideas/templates or follow influencers in the wild for lessons learned and best practices, then how do you expect to lead your team to the next level?

Setting an agenda is beneficial, and it's crucial to encourage team members to come prepared to minimize time wastage. Additionally, having a timekeeper is immensely advantageous as it ensures meetings stay on track, respects everyone's time, and helps in efficiently covering all agenda items within the allotted time frame.

Acho interessante utilizar o canvas que o Flight Levels tem sobre revisão de cerimônias. Nesse canvas é possível revisar o porquê que aquela reunião está acontecendo, o que precisamos saber antes de acontecer, qual expectativa para a reunião poder encerrar tendo sido um sucesso, quem precisa participar e quem não é obrigatório etc. Isso é importante para setar expectativas e engajar o público para participação efetiva.

Três perguntas? Que ano estamos? A IA esta pegando artigos do passado que teve muitos acessos e não olha para o futuro. Essa onda já passou. Precisamos fazer agendas como Daily de forma estratégica que possa mudar um dia de trabalho. Só rodas o Scrum não é mais o básico e precisamos roda o que da resultado e com eficiência.

Ah, dear AI, the classic ‘Scrum-by-the-Book’ approach, complete with the Daily Scrum’s legendary ‘three questions’ and the ‘grand feature showcase’ at the Sprint Review — just remote. It’s as if the essence of Scrum is just a series of checkboxes in a project manager’s handbook. Why bother with adaptability and team dynamics when you can mechanically tick off tasks and parade completed features, right? Let’s simply ignore the whole idea of Scrum being a framework for flexible, collaborative problem-solving. That’s too easy, particularly in a remote environment!

I believe that adhering too rigidly to Scrum rules without flexibility may not be the best approach. While Scrum has its merits, being agile doesn't necessarily mean following it to the letter. It's more crucial to understand our company's needs, such as speed, efficiency, transparency, and high-quality output, and then tailor formats and rules that suit these requirements. Our aim should be to challenge and improve upon the status quo through continuous improvement. We should also be open to experimenting with different formats, and if they don’t work, we should be ready to adapt and move forward.

Scrum meetings should be quick and structured, what did you do, what’s next, and what’s blocking you? It helps keep everyone focused and on track, without dragging things out.

In a remote setup, while it's important to follow the Scrum format for meetings, teams in agile environments often find flexibility necessary. While Scrum provides a useful framework, teams may not strictly adhere to it. For instance, while stand-ups typically involve three questions, teams might adjust or add topics as needed. Similarly, teams may customize sprint reviews and retrospectives to suit their current focus. This flexibility ensures meetings remain relevant and effective in addressing team needs. By allowing for adaptation, teams can maximize the benefits of the Scrum methodology while catering to their unique circumstances and priorities.

Asking the magical three questions in a Daily Scrum (not standup) will just end up in very boring daily's that are a status report of what everyone did. There's only one valuable question for the whole team: How are we doing in meeting the sprint goal ?

Ah, yes, dear AI, because nothing screams “self-managing professionals” like needing visual aids and cheerleading to engage in discussions. Forget intrinsic motivation and professional responsibility; let’s just turn every Scrum meeting into a Club Med show! Who knew the key to solving complex problems was just a few graphs and enthusiastic nods? Successful remote Scrum can be so simple! (Stupid me; I thought it would be about Liberating Structures, psychological safety, equal talking time, etc.)

"You should encourage everyone to participate, speak up, and share their ideas and opinions" As a SM/facilitator are you providing an environment to participate in a nonverbal way? Remember, only one voice at a time on a remote call, how are you providing an environment where the loudest voice isn't the one that dominates?

Don’t let remote meetings get awkward or silent. Make sure everyone’s involved and has a chance to talk. Ask questions, get feedback, don’t let people zone out. Keep the energy up, even if you’re not in the same room.

Minimize Distractions: Mute microphones when not speaking to prevent background noise, ensuring clear communication. Choose a Quiet Space: Select a comfortable, distraction-free environment for meetings, enhancing focus and participation. Limit Multitasking: Avoid checking phones or browsing the web during meetings to maintain engagement. Set Notifications Off: Disable alerts to prevent interruptions, allowing full attention to the discussion. Communicate Availability: Inform family or roommates of meeting times to minimize disruptions and respect team members' time.

We all know how easy it is to get distracted working from home. So remind folks to find a quiet spot and mute when they’re not talking. Less background noise means a smoother, more productive meeting.

"You should summarize the key points and outcomes of the meeting, and share them with the team via email or chat" ....Commitment is a value of Scrum. Commit to coming to the event or participating in the activity. Do NOT commit to reading the notes after, and sitting on the sidelines. Get in the game!

Miro/Mural help me to show the team why are we here, discuss it, throw ideas and write down actions. Most probably, those actions will end up as tickets in Jira, this way we all can know who is working on what action. A summary of the meeting should be sent by email (and chat if exists) with the Jira ticket, so we can follow up and see the status of those actions.

After the meeting, follow up with action items. Don’t let things get lost in translation just because you’re remote. It’s all about keeping momentum going and making sure everyone knows what’s next.

Esperava discutir e falar sobre outras coisas. Como criar ambientes mais confiantes, técnicas para a pessoas serem mais criativas, formas das pessoas estarem presentes em ambientes remoto.

Time zones maybe! If your team’s spread out, be flexible with meeting times or rotate them so it’s not always bad for the same people. A little compromise goes a long way when you’re remote.