¿Cómo se define el alcance de un proyecto de forma clara y medible?

✅Start by clearly defining the project vision, aligning it with strategic goals. 📝Break down the vision into specific, measurable objectives and deliverables. 📊Use SMART criteria (Specific, Measurable, Achievable, Relevant, Time-bound) to detail the scope. 🔄Identify boundaries, constraints, and assumptions to manage expectations. 📅Establish clear milestones and deliverables to track progress. 💬Involve stakeholders to ensure alignment and gain input on scope details. 🔍Regularly review and adjust the scope as the project evolves to stay on target.

Start with the vision, what does the project, once complete "look like" 5, 10 or 15 years after completion? It is the outcomes that matter. I have spent my career "fixing projects" and there is only so much one can do once a project has started. I fixed plants that were built on time and on budget with quality construction but the plants did not make the quality or quantity of production that the project economics were based on. The vision must be holistic and integrate Sustainability.

You have to prioritize a clear and compelling project vision. It serves as a north star, guiding decisions and maintaining alignment with strategic objectives.

The way that most of my projects started was by reading the actual contract and extract the schedule related content. Define this content in a clear way and discuss it with the project core team. It will give the first framework for the project’s WBS. Then interview all stakeholders of the project team. Starting with requirement management and work to the manufacturing/construction management. These interviews of course don’t have to follow the project lifecycle as long as your recording of the outcome does. In this way you will start putting the narrative of the project together by collecting all the puzzle pieces. These pieces will create the mosaic that is the project schedule. The planner’s job is to connect the dots between the pieces.

The "vision", or scope needs to have clear parameters. These parameters have to be clearly defined to align everyone involved. Any vagueness will simply delay the successful completion of the project. Try to ask the questions you would ask if you were on the other side of the table to round out the vision. This will help create a win win win solution early on.

Definitely project scope must be clear and measurable. During defining scope project manager need to verify detailed activities and then define final scope. If scope is undefined and non measurable then schedule and cost estimation can not be done. Time and cost are most affected parameters in project and project manager has to manage and control both. By defining clear scope and its quantity project manager may further verify schedule and cost of project to check with approved cost and time during project initiation. Also can track, manage, monitor and control cost and schedule and present to management and update for any risk, delay or on track of project.

Work closely with your team and stakeholders to outline specific goals and deliverables. Then, break these down into actionable tasks and set realistic, measurable targets, keeping everyone aligned and informed along the way.

Overall, the project vision provides a clear sense of direction and purpose for the project, guiding decision-making, inspiring action, and rallying stakeholders around a shared vision of success.

Understanding vision of project is good as a start. But what next in defining scope of work. Unless you know all disciplines involved in your project, products or services your are to deliver and acquire, geo-political influences you will half cook the scope. Unless you know the budget and fund flow, you definitely may end up in gold plating or iron plating your scopes of different disciplines. If you don't have your process or technology teams are in sink with your project vision. I am sure that your scope definitions are set to fail.

To define project scope clearly and measurably: Set Clear Objectives: Outline specific, measurable goals. Develop a WBS: Break down the project into detailed tasks and deliverables. Specify Deliverables and Exclusions: Clearly articulate expected outputs and non-inclusions. Acknowledge Constraints: Document any project limitations and assumptions. Engage Stakeholders: Ensure alignment with stakeholder requirements. Document and Approve: Finalize scope in a written statement with stakeholder approval. Effective scope definition is key for project alignment and success.

Identifying the project requirements is a top priority in project planning. Understanding and communication what clients need, what resources are involved and how urgent is the project delivery duration.

As a PM, we need to gather information from key stakeholders, Document the requirements, prioritise & validate them with stakeholders, and establish a process to manage any changes to the requirements. The goal is to have a clear understanding of what needs to be achieved in the project and ensure that everyone involved is on the same page.

Identifying project requirements is a crucial step in the project management process. Gather stakeholder identification to identify all stakeholders involved in or affected by the project. Each stakeholder group can provide unique perspectives on the project needs and requirements. Ensuring that they are accurately captured and aligned with stakeholder expectations, which is essential for project success.

Identifying project requirements is crucial for successful project planning and execution. As a Project Manager, it involves understanding client needs, resource allocation, and urgency. Key steps include gathering and documenting stakeholder information, prioritizing and validating requirements, and managing changes. Effective communication and continuous stakeholder engagement ensure alignment and adaptability. This collaborative discovery process ensures clarity and efficiency, contributing to overall project success. My systematic approach, honed through years of experience, emphasizes these principles for optimal project outcomes.

☑ During my years of professional experience in the construction industry and through continuous trial and error, I achieved the following process, which I think can be an inspiration for other managers and agents of various projects. 0. Check the documentation of similar projects. 1. Discover and extract the major and critical goals of the project. 2. Classify and organize end users. 3. Consult with the main shareholders and investors. 4. Justify the technical and executive managers of the project. 5. Determine the overall priorities of the project. 6. Determine the main cost blocks of the project. 7. Prepare a project specific calendar draft. 8. Start the document management and control center.

Requirements are the primary source of the scope. What does the client need? How much effort do they want to put in to support the effort? In the end, the scope becomes what is needed to achieve the desired results, within budget.

Create a detailed list of project requirements based on the input received from stakeholders. These requirements should outline what the project needs to accomplish, the features it should have, and any constraints or limitations that need to be considered

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After fixup the target VISION of a project next identify or make a list of work / process / equipment to do list. Also make scope of priority list to do fast and after next process.

Deliverables act as a communication tool between project team members and stakeholders which can also serve as reference points for discussions, decision making and reporting. Hence, Defining and documenting the deliverables at the start of the project is of very important to ensure clarity and alignment among stakeholders.

Defining and documenting project deliverables at the outset is essential for ensuring clarity and alignment among stakeholders. Deliverables act as communication tools, serving as reference points for discussions, decision-making, and reporting. They help track progress and assess project success, ensuring that outputs meet stakeholder requirements and are delivered on time and within budget. Using a Jira, Spreadsheet or excel to break down goals into specific, measurable items and documenting each deliverable with clear specifications and acceptance criteria facilitates communication and sets performance benchmarks, ultimately ensuring successful project completion and stakeholder satisfaction. #projectmanagement #management

The deliverables or outputs of a project are important; however, if we plan a project for a Ministry, or the World Bank, IADB, or UN, we need to plan for target populations the impact and the changes. We elaborated in a participatory way a Results Mapping (LF-Tree) that goes from one Specific Target down to the 2, 3 or more Intermediate Results (IR) measured with change indicators, down to the ouputs (deliverables) needed for each IR and down to activities. All measured with SMART targets and indicators. For SMART we use the simple 5 to 7-W questions (Fragen): Who? When? What? Where? How much? (Wieviel) and if needed How (Wie) and Why. For the trunk we keep in mind the main target population and for the branches other change-population.

Break down the project into smaller, more manageable deliverables or work packages. Define the specific outputs or results that need to be produced to meet the project objectives. Each deliverable should be clearly defined and measurable, allowing progress to be tracked

Project deliverables are tangible or intangible outputs produced as a result of project activities, essential for achieving project objectives. They include products, services, or documents handed over to a client or stakeholder. To define them, start with project goals, breaking these down into specific, measurable items using a Work Breakdown Structure (WBS). Each deliverable should be clearly described, outlining its purpose, specifications, and acceptance criteria to ensure alignment with stakeholder expectations. Documenting these details facilitates clear communication, sets performance benchmarks, and aids in project evaluation, helping ensure successful project completion and stakeholder satisfaction.

Project deliverables are tangible or intangible outputs, results, or outcomes that are produced as a result of completing project activities. Deliverables are typically defined and agreed upon at the beginning of the project and serve as key milestones for tracking progress and assessing project success. Clear definition and effective management of deliverables are critical for ensuring that project outcomes meet stakeholder requirements and are delivered on time and within budget.

Defining the project scope in a clear and measurable way involves a focused effort on defining the project deliverables, understand project objectives, engage stakeholders, create a work breakdown structure (WBS), identify high-level deliverables, define detailed deliverables, use SMART criteria, establish acceptance criteria, prioritize deliverables, create deliverable descriptions, define dependencies, create a deliverables register, review with stakeholders, iterative refinement, develop a scope statement, obtain stakeholder approval, and understand project objectives.

After project vision picturize as PM we fast to define what is the output/ benefits will get the stakeholders from the project or what is impact of the project is completed.

A project deliverable refers to an outcome resulting from a specific task or activity within a project. These deliverables can be tangible (physical products or services) or intangible (such as documentation or reports). They represent the results of project efforts and are typically agreed upon by the project management team and stakeholders during the planning phase. Tools like Gantt charts, kanban boards, and project calendars help monitor progress toward completing project deliverables. Additionally, ProjectManager offers one-click reporting to capture data on project variance, time, cost, and more, which can be shared with stakeholders.

Defining the scope ensures that everyone involved understands the project’s boundaries, goals, and deliverables. Let’s break it down: What Is Project Scope? Definition: Project scope outlines all aspects of a project, including activities, resources, timelines, and deliverables. Components: It covers key stakeholders, processes, assumptions, constraints, and what’s included (and what isn’t). Importance: A well-defined scope provides a roadmap, manages stakeholder expectations, eases budgeting, and prevents scope creep.

The key action when defining the WBS of a Project is its relationship to the Responsibility Assignment Matrix (RAM), as well as which specific Deliverables are required to produce each Package successfully, so mapping to the PBS / MDR is needed. From here, you can create a WBS Dictionary with ease, and further develop your RACI matrix to align with your communications plan. All of the above must feature as part of your PEP and be updated continuously - One can quickly see if there are gaps in Scope at this point.

Project deliverables are essential communication tools among team members and stakeholders, serving as reference points for discussions and decision-making. Defining and documenting deliverables at a project's start ensures clarity and alignment. These outputs, whether tangible or intangible, are crucial for achieving project objectives. By breaking down goals into specific, measurable items using a Work Breakdown Structure (WBS), each deliverable's purpose, specifications, and acceptance criteria are clearly described. This facilitates communication, sets performance benchmarks, and aids in project evaluation, ensuring successful completion and stakeholder satisfaction.

In many cases scope cannot be defined independently. It must be determined in conjunction with cost, schedule, and resources. I have found WBS to be a useful tool in quantifying all the parameters. The parameters can then be adjusted to optimize the end results. It also forces one to answer the difficult question of the relative importance of each parameter. It is not uncommon to find that scope is not the most important.

WBS is one of the most tools that we use to estimate and maintain the time schedule. So you should define the project scope through WBS.

Work Breakdown Structure (WBS) is the main step to do work . In this stage define vision work is listed in a process structure in details slices of work with inter relation & dependency.

As a project planner first of all one must be able to identify those work schedule whether they fall under the critical or not critical item of work. You need to understand when to start and when to finish each item of work schedule. What are the needed resources, cost and the required duration of each type of work. So that you can be able to establish a good work breakdown structure.

To define the scope of a project clearly and measurably, create a Work Breakdown Structure (WBS) by breaking down the project into smaller, manageable components. Start with the main deliverables at the top level and decompose them into sub-deliverables and tasks. Each level should represent a more detailed breakdown, making it easier to assign responsibilities, estimate resources, and track progress. Ensure that each component is specific and measurable. The WBS helps clarify the scope by providing a visual representation of the project’s deliverables and their relationships, facilitating better planning and control.

Validating the project scope throughout the lifecycle is crucial to ensure successful delivery. Regular stakeholder check-ins prevent scope creep and ensure alignment, while a robust change control process manages any necessary adjustments. An adequately detailed project scope document, including objectives, deliverables, exclusions, constraints, and assumptions, facilitates clear communication with stakeholders, clients, and vendors. These practices, combined with regular reviews and formal approvals, ensure that project requirements are clear, agreed upon, and achievable. #projectmanagement #startups

It is also important to validate the project scope throughout the project lifecycle. This means regularly checking with stakeholders to ensure that the project is still on track and that the scope has not changed. It is also important to establish a change control process in place to manage any changes to the project scope. By following these tips, you can ensure that the project scope is clearly defined and measurable. This will help you to avoid scope creep, align stakeholders, and have a successful delivery.

A change request document is really helpful to capture any additional costs to a project along with any additional time required to make the project is on time.

Create a document that briefly describes the project scope, including the objectives, deliverables, exclusions, constraints, and assumptions. The document should have the agreement of the stakeholders and serve as a guide for the project execution.

Very important is the communication with the stakeholders and work force whether there are changes or added requirements before we can be able to meet project deliverables on time and even ahead of schedules.

To define the scope of a project clearly and measurably, validate it by reviewing and confirming with stakeholders. Ensure that the defined scope aligns with the project’s objectives and requirements. Conduct a scope review meeting to verify that all deliverables, milestones, and constraints are correctly documented and understood. Obtain formal approval from key stakeholders to confirm that their needs and expectations are met. Regularly revisit the scope throughout the project to ensure it remains aligned with the goals and to make necessary adjustments based on feedback or changes in requirements.

After WBS & work ongoing we always nee to valid the scope of the project , incense add back any process to get the result in time a manner of the project life cycle.

Validating the scope of any project is crucial to ensure that all project requirements are clearly defined, agreed upon, and achievable. Here are the best practices for validating the scope of a construction project: 1. Define Project Objectives and Requirements. 2.Develop a Detailed Work Breakdown Structure. 3.Scope Validation Techniques: Conduct regular scope review meetings with stakeholders to ensure alignment and agreement on the project scope. 4.Formal Approvals:Obtain formal approval of the project scope statement from key stakeholders. 5.Scope Verification:Periodically verify scope against the project deliverables and objectives 6.Regular Updates:

Probably the most important activity from project success. Continuous recalibration is essential. This goes all the way from WHAT is being delivered to HOW it is being delivered. (How would you like your steak cooked?) This continuous recalibration helps identify scope, schedule, and budget changes that don't surprise.

In Design Build Construction criteria RFP documents in order to fill in any perceived gaps in scope using a “Scope Clarification” sheet/narrative to define specific responsibilities can go a long way when those eventual conversations come up about what’s included in the project. This is written in a discipline by discipline manner to assist the Design Builder and the Owner with scopes discussions with subcontractors. We have used this approach successfully on zero change order design build projects. Dean W. Ranns PRiMEbusiness

Customer preferences in IT management or product development is crucial in defining the scope of the project. Listen to your customers to understand their scenarios and problems. However, you should stop listening to your customers when it comes to building solutions, your customers are the least qualified group of people to come up with solutions. #productmanagement #projectmanagement

In addition to the provided information, it would be beneficial to develop a comprehensive scope of work matrix. This matrix should clearly define the scope of the project and assign responsibilities to the appropriate parties. If this is taken into account in any project, the likelihood of disputes related to scope arising during the execution phase is significantly reduced.

Use project charter, alignment to strategic objectives, and SMART KPIs. Project Charter: This formal document outlines the project’s title, purpose, objectives, scope statement, stakeholders, and high-level timeline. Alignment to Strategic Objectives: Ensure the project supports the organization’s broader goals by mapping specific project objectives to these strategic aims and communicating this alignment to stakeholders. SMART KPIs: Define Key Performance Indicators that are Specific, Measurable, Achievable, Relevant, and Time-bound and focused on outcomes. For example, aiming to increase customer satisfaction ratings from 70% to 84% within three months post-implementation of a CRM system.

These questions are all assuming Waterfall methodology is used. But if the uncertainty is high an agile or adaptive approach would be preferred.

Having worked extensively in Vertical Transportation Projects, which have numerous interfaces with other trades, a clearly defined Scope of Work matrix helps to clarify the scope and owners of the particular scope. Projects change hands from bid through to the execution phase between builders and contractors and the scope of work matrix helps to ensure scope clarity.

Start off with the voice of the customer to ensure you understand what the customer is asking for, then sit down (kick off meeting) with the team to talk about the definition of done, this should prevent any scope creeping and gold plating.

Utilizing the SMART goal framework—Specific, Measurable, Achievable, Relevant, and Time-bound—will help establish objectives that are well-defined, quantifiable, and aligned with overall goals. Additionally as someone who works in agile, incremental development cycles, play a crucial role in achieving SMART goals because by breaking down the scope into smaller, manageable phases, teams can deliver value early, gather feedback, and make adjustments as needed.

As the project progresses, actively manage and control the scope. Any changes to the scope should go through a formal change management process to assess their impact on the project's objectives, timeline, budget, and resources. Regularly communicate and seek approval for scope changes to avoid scope creep

The scope provides the boundaries for your project. The function of scope is to help identify necessary resources, resource costs, and a schedule for the project. During the project initiation phase, a clear and measurable goal is articulated through Objectives and Key Results (OKRs). This goal-setting exercise is followed by a detailed identification of resources required to achieve each OKR. A Work Breakdown Structure (WBS), incorporating resource allocation in terms of personnel and budget, is then developed. The integration of the Core Vision and these WBS components serves to precisely demarcate the project's limits, collectively constituting the project scope.