Que faites-vous si vous êtes submergé par la gestion de plusieurs projets en tant que communicateur stratégique ?

Time management and project management are part of the skills set required in the strategic communication function. Learn to prioritize your tasks in order to be more productive. Do not hesitate to share your priorities to the teams that reach out to you. Set clear boundaries in order to avoid others being frustrated or putting unnecessary pressure on you.

Pour arriver à hiérarchiser correctement vos projets, commencez par identifier vos objectifs stratégiques et votre vision. Les critères de priorisation communs incluent la valeur ajoutée, l'impact sur les objectifs stratégiques, l'urgence, la complexité, les risques et la faisabilité.

When overwhelmed with multiple projects, the first step is to prioritize tasks based on urgency and impact. Create a clear, organized schedule that allocates specific times for focused work on each project, allowing for flexibility to address unexpected demands. Utilize tools and software designed for project management to keep track of deadlines and progress. Don't hesitate to delegate tasks to team members when possible, leveraging their strengths for efficient project execution. Finally, maintain open lines of communication with stakeholders to manage expectations and adjust plans as necessary, ensuring alignment with overarching strategic goals.

Prioritizing projects is crucial for effective resource allocation. Use criteria like value, effort, risk, and stakeholder satisfaction to rank projects. Focus on those aligned with strategic goals and vision, ensuring optimal use of time and resources.

The most effective approach to planning and organizing concurrent projects can be found through individual learning styles; visual learners may find checklists, charts and color-coded systems helpful, whereas auditory learners could prefer to conduct regular meetings and encourage verbal direction. Identify and leverage your strengths to maximize efficacy!

It is, however, vital not to forget that your plans are not carved in stone, but to constantly follow up with the current status and make changes and adjust where needed. People get ill, deadlines get not met, so do not be frustrated, be adaptable.

Detailed planning is essential after prioritizing projects. Break down each project into phases, tasks, and milestones, estimating time, budget, and resources. Assign roles and responsibilities to team members and use project management tools to visualize timelines and track progress. This ensures clarity, prevents scope creep, and optimizes project execution.

Once all the plans have been drafted for each project, identify similarities and correlations. This can help with developing or leveraging shared and common messages for some projects.

Dans la communication au sein des projets, je tiens à souligner l’importance de la transparence et de la régularité. La transparence crée la confiance et favorise un environnement de travail ouvert. La régularité assure que toutes les parties prenantes soient constamment informées et se sentent impliquées. De plus, il est essentiel d’adapter votre communication à votre audience. Comprendre leurs besoins et préférences en matière de communication peut améliorer l’efficacité de votre message. Enfin, n’oubliez pas que la communication est une voie à double sens - encouragez le feedback pour favoriser un dialogue ouvert.

Effective communication is indispensable for strategic communicators managing multiple projects. Articulate project objectives, expectations, and status to stakeholders while conveying challenges, issues, or feedback to team members. Utilize diverse communication channels like email, phone, video, chat, or reports, tailoring the method to the message and audience. Clear project communication fosters trust, collaboration, and accountability, ensuring successful project management.

Effective delegation is vital for strategic communicators juggling multiple responsibilities. Assign tasks based on team members' expertise, availability, and interests, providing clear instructions and feedback for quality assurance. Delegating tasks enables you to focus on core priorities, leverage strengths, and foster skill development within your team, ultimately enhancing project outcomes and efficiency.

If you have direct reports delegation can be easy but what if you don't? Can you still delegate? Yes of course! You need to find people in the organisation who are looking to develop their skills. You might be able to find them through company networks both formal or informal or you might need to share your concerns andnask for recommendations. Understand the tasks you have, what skills are needed and what skills you've found in your network for development opportunities. Agree a path forward, what time and resources can be delegated andnhow you might support them. Remember to keep touching base and provide feedback.

You’re going to have to get used to it. The work is never linear, and you’ll likely have multiple clients all of whom feel their project requires your priority attention. If you’re lucky enough to have a great team, work with them to prioritise, organise and delegate. Map out the work based on urgency and importance. In some cases your client hierarchy will also inform that process. You’ll need to equip and empower your team to manage client expectations and keep the channels open for feedback. Check in regularly with your clients and team on project status and progress and don’t hesitate to escalate if you need more help or resources to manage the workload. Look after yourself and your team first when it comes to pressure on workload.

Try to establish standard operating procedures that enable process-based automation. Evaluate your projects on criticality, dynamism, complexity, role of subjectivity, and prospect for need of future repetition. Try to automate all such processes which are non-critical, stable, simple, objective, and expected-to-be-repeated.