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The Perfect Venue for 100 Guests? Challenge Accepted. Finding the right venue for Marko Mayenzanise’s wasn’t easy. 100 guests. Kid-friendly. A balanced budget. And the budget? That was entirely up to me. ———————————————————————— Challenges —> Venues without prices required custom quotes, but I had a tight deadline. —> Some venues couldn’t accommodate the guest count or weren’t available on weekends. ———————————————————————— Solution —> Sent a quote request and estimated costs based on reviews and similar venues. —> Created a medium-range budget that met all requirements. ———————————————————————— Result I presented two venue options. One estimated and one fully priced. Marko Mayenzanise loved it. ———————————————————————— What This Means for You I bring thorough research, proactive problem-solving, and clear communication to every project. ———————————————————————— I’m Ifunanya, I organize your day, make your schedule work for you, and handle the tasks that come with it. Ready for a Virtual Assistant who’s invested in your success? Send a DM now. P.S. Check my comments for more insights on how to research event venues. #VirtualAssistant #Research #Event

Hey! In one month, this room will be filled with 200 agency operations people for our Clockwork conference. If you work in agency operations, this is the world's only conference specially for you! Full day conferences make me nervous, because they cost a lot more to run*. With a half day event, our breakeven is something like £10,000 + VAT but with a full day it's £25,000 + VAT. That's because not only do the venue costs increase on a full day event – but you have to add lunch and two rounds of catering on top**. But... it does make the day better. You can fit more in and you can give people more We've decided to make this a full day conference so you can spend some time hearing from speakers, and some time meeting other agency operations people in our breakout rooms. If you work in agency operations, or you're interested in making your agency work better, it's difficult to think of anything better you could be doing on 11th June than join us at The British Library. * We try to minimise risk but it's hard when you also want to put on a good event. I have got this very wrong sometimes. For example, Good Agencies Summit in November lost about £17k because I chose a venue that was just too expensive. ** Our events also cost a lot more because we book the whole venue, not just one theatre – so you get to move around and talk to people.

Your choice of venue can make or break an event. So how do you choose a venue that is perfect? In this article, event managing expert Ashik Sarker offers nine tips for selecting the ultimate venue - from understanding your events requirements and budgeting through to assessing venue services and negotiating. And, Sarker reminds us, flexibility and adaptability is crucial during this stage. "Always be prepared for the unexpected by staying adaptable throughout the planning process. This flexibility will help you handle any last minute changes with grace and efficiency." Find out the expert tips now: https://lnkd.in/gXuaQheA Themewinter #EventPlanning #EventManagement #SkillDevelopment #EventVenues #ConferencePlanning

Day 1 of the Advent of #OperationsResearch 🤠 I'm struggling to organize a series of events... Each event requires a dedicated room. Some events have overlapping participants, so I can't schedule them in the same room at the same time. How many rooms do I need? How can I assign each event to a room so that no two overlapping events are scheduled in the same one? Ideally, I want to minimize the total number of rooms used. Can you help me solve this problem?

Is the stress of event planning starting to weigh you down? Organising an annual conference can feel like a circus act—balancing venue bookings, caterer negotiations, and the constant stream of tasks. But what if you could simplify all that? Unlike traditional event planners, a virtual assistant offers flexibility and cost-effectiveness, focusing precisely on what you need with: ✅ Efficient Coordination: From scouting locations to managing accommodation and liaising with suppliers, VAs handle the specifics, allowing you to focus on the big picture. ✅ Streamlined Communication: Keep your attendees well-informed with your VA handling registration, inquiries, and updates — all done virtually. ✅ Enhanced Flexibility: Adapt quickly to changes with a VA's scalable support, ensuring your event remains on track despite unforeseen challenges. Let Not Your Average VA can make your conference planning seamless and stress-free! Contact Meg today at: https://lnkd.in/gsVeR6fR

Have you fallen victim to shrinking event timelines? When you’re constrained to as little as a three-month lead time, finding a venue feels unattainable, especially since traditional venues are often booked years in advance. It may be time to consider a non-traditional venue. While you have extensive experience evaluating your ‘go-to’ sites, a non-traditional property can come with its own quirks, so you have to know what to look for. With that in mind, we compiled a free checklist for you to avoid unwelcome surprises and ensure a seamless planning experience. Sign up to receive The Ultimate Vet Any Venue Checklist, guaranteed to protect your budget and save your sanity. https://lnkd.in/ee-WVSFT #eventprofs #checklist #venue #beevents #planner #event

Conducting site visits is crucial for successful event planning. Visiting the venue in person allows you to assess its suitability and envision how different elements will come together. This firsthand experience helps ensure that your vision aligns with the space. Additionally, site visits provide valuable logistical insights. You can identify access points, emergency exits, and the best setups for catering and audiovisual needs. Engaging with venue staff during your visit also offers tips that can enhance the overall experience. Finally, bringing clients on site builds trust and confidence in our planning process. When they see our commitment to detail, it sets the stage for a memorable event and fruitful collaboration. When are you coming to visit Munich or Berlin?! #EventPlanning #SiteVisits #EventSuccess #DestinationManagement #GermanyEvents

Struggling with rising venue costs for your post-pandemic events? You're not alone. From inflated Wi-Fi fees to unexpected micro-charges, managing your budget can feel overwhelming. But don’t worry, there are ways to navigate these challenges and keep your events both impactful and cost-effective. Check out our latest blog for simple, effective strategies to control costs and ensure your events are a success. Read more here:https://hubs.ly/Q02BNP390

∙∙ Trust the numbers - conference venues win every time! 🤝 ∙∙ The stats are in: In-person conferences at professional venues like The New National Hotel are making a strong comeback! Did you know that 85% of professionals say they feel more engaged and productive during in-person meetings? And with a 30% increase in attendance, it’s clear that face-to-face interactions are more valuable than ever. 📊 Host your next conference at The New National Hotel and experience the difference that a professional venue can make. With our state-of-the-art facilities, seamless service, and comfortable accommodations, your event is set for success. 👉 bookings@thenewnational.co.za #TheNewNationalHotel #InPersonConferences #ProfessionalVenues #ConferenceSuccess #EventPlanning #CapeTownEvents #BusinessMeetings #BookNow #conferences #conferencing #hotelconfereinces #capetownconferences

📣 Block full? Deadline looming? Secure attribution with Ripe Group Overflow Services! We recently announced our Group Housing Services, but did you know Ripe also offers Group Overflow Services? Streamline booking for attendees and maximize room pickup, even with full blocks or tight deadlines. Read more ➡ https://lnkd.in/gisaAsRC #eventmarketing #meetingsevents #conferences #traveltech #lodgingsoftware