Byrne Production Services’ Post

When you’re scouting out a venue for an event, what do you need to think about in terms of practical arrangements? Here’s our top tips; You’ll have a budget for your event and you need to stick to it. So when you’re sussing out the best location, check what’s included. You might have to pay for wifi access, or for furniture, and the smaller stuff can quickly add up. 💷 Before you agree to any venue, ensure that it comfortably fits all of your attendees in the format that you are looking for. Sit down meals will require more space than finger buffets, for example, so the room layout is a crucial factor. 🪑 It’s key to check the venue’s facilities. Will you need audiovisual equipment? Do you need parking? Will you need on-site catering? It’s important you make sure the venue has everything that you need before your planning goes too far. 📣 Not all venues are accessible for everyone so you’ll need to find out if there is wheelchair access, along with ramps, elevators, and accessible restrooms. You’ll need to establish if there are hearing loop inductors. Venues with greater accessibility can help your guests feel welcome no matter their abilities. ♿︎ Then, before you sign on the dotted line, make sure the venue’s terms and conditions are suitable. If they want no noise after 11pm, that might scupper a late-night party, for example. 🍻 Our team are event experts, working closely with venues all around the world. We’ll be delighted to help you organise your next event. Please get in touch if you’re in need of some support. ☎️ #corporateevent #venueselection #eventexperts #eventorganisation

Fellow event professionals, what's the first thing you do when you've decided to host a new event or change venues? As a former event planner, my guess is, this may sound familiar: ⏱You Google suitable venue spaces by location. ⏱You spend precious time studying floor plans, capacities and assessing which options could work for your event. ⏱You call each venue to check availability and explain your requirements. ⏱You chase for proposals. ⏱You painstakingly answer questions and queries via phone and email from venues you've approached individually. ⏱You continue to answer calls and emails from venues, decision made or not. Meanwhile, you're in the thick of event season, trying to focus on several more pressing upcoming events. Before you know it, the venue you had earmarked as 'the right one' has gone to contract with another group. You're frustrated and start the process all over again, going through your second-tier options. Did you know there's a much more streamlined way to find your next venue? Are you ready to outsource? ✅ It's free. ✅ It allows you time to focus on organising your upcoming events with precision. ✅ There's a high chance you'll get a great deal with more favourable terms. HelmsBriscoe is excited to be exhibiting at the #BNCShow show on Tuesday, 16th April at Central Hall Westminster, London and I'll be at the stand myself between 9am and 11am, floating about all day ready to share my venue insights. Come and see us any time during the day to discuss your upcoming venue requirements. Make sure to register to attend: https://bnceventshows.com/ For more info or to arrange to meet onsite at the BNC Show, get in touch: 📧 awallace@helmsbriscoe.com #eventprofs #venuesourcing #outsourcing

New Blog: A Guide to Crafting a Budget-friendly Event Explore techniques for hosting impressive events on a budget! Read our newest blog to uncover strategies for cost-effective event planning without compromising quality. Key Blog Contents: - Master budget planning and prioritise expenses - Get creative with branding and entertainment options - Negotiate like a pro to save on costs - Discover affordable venues with VenueNow Don't let a tight budget hold you back from creating a memorable event. Dive into our blog for expert tips and tricks. Read here: https://bit.ly/3IZzJhp Need help finding a venue? Submit your event brief and let us help you. https://bit.ly/3PHjGIL

🕵️♂️Planning an event and overwhelmed with venue choices? Our venue finding guide is here to help! 🌟 From defining your needs and budget to visiting and evaluating potential venues, this comprehensive guide covers everything you need to know. 📖 Read the full article here: https://lnkd.in/epzDFgs3 #EventPlanning #VenueFinding #EventManagement #BusinessEvents #ConferencePlanning

We all have budgets to work to, whatever we are doing, and live events are certainly no different. Of course, different clients have different budgets, depending upon the size and profile of the event For event professionals, the larger the budget, the more you can go to town! However, the opposite also applies here, and so if your budget is tight from the very outset, then every penny will count. Here are, therefore, our 5 ways to stretch your event budget, which will hopefully save you lots of money - and stress - as you move through your event planning process. https://loom.ly/YwP7_So

Today, I want to share a simple checklist. It’ll help you organize any small gathering for family and friends. 1. Clearly outline the purpose and goals of the event 2. Set a budget for the venue, vendors, marketing, and other expenses 3. Establish a timeline with key milestones from planning to execution 4. Set deadlines for tasks such as venue booking, vendor selection, etc 5. Research and visit potential venues that meet your requirements 6. Consider factors such as capacity, location, amenities, and cost 7. Secure vendors for services like catering, audiovisual, and decorations 8. Obtain quotes, negotiate contracts, and confirm arrangements 9. Arrange transportation, parking, and signage for the event 10. Set up a list of guests, and seating arrangements 11. Send out the invitations 12. Plan engaging activities 13. Ensure all preparations are in place on the day of the event 14. Coordinate with staff, and vendors to manage logistics 15. Follow up with thank-you notes. Follow these steps, adjust everything to fit the specific needs and scale of your event on the go, stay organized, and don't forget to celebrate your success afterward! Happy planning! #eventplanninglosangeles #laevents

As an event professional you are constantly juggling multiple parts when orchestrating an event. From budgeting and scheduling to searching for the perfect venue, event logistics are incredibly important. Check out these tips to help nail these key logistic areas and execute events seamlessly 🙌 #eventblog #venueselection #eventlogistics

‘The food was dreadful – what were the organisers thinking?’ You’ve organised an event and the food failed to live up to expectations. There weren’t enough chairs for the keynote speaker’s session and the AV ‘expert’ supplied by the venue was nowhere to be seen when the microphone cut out. Delegates were all over social media leaving comments about how bad the venue was – and you can’t help but feel responsible. The above does not have to be the narrative. Choosing the right venue for your corporate event is not as difficult as it sounds, especially when you’ve got experts in your corner who have helped organise countless similar conferences. At Noble Events, we follow a tried and tested process to ensure events proceed exactly as our clients intended. Layout, transport, catering, number of attendees – we take it all into account. Want to know more about selecting the perfect venue for your corporate event? Then read our blog on the topic here. #EventPlanning #CorporateEvents #VenueSelection #EventManagement

Sharing a venue find hack that I used to find a hidden but perfect venue option recently. I love the phrase reverse engineering and I think it's sort of appropriate to this venue find! Brief: Corporate Christmas party, circa x 400, standing, live music 🎄 Within walking distance of London City office. Plus other details that made this brief quite specific. There were some obvious venue contenders, but nothing had that "OMG I've nailed it" feeling. I aim to get that feeling for every brief. 💗 Look at it backwards. In addition to the other, more obviously suited venues, two hotels stood out, but in each, their largest function room was just that, large enough. No wow factor, no Corporate Christmas party packages on their websites, no obvious reason to dig deeper, every reason to move on and ignore these two venues. However! Here are two HACKS for you .. Search the name of the hotel plus Christmas party (this will show up the venue's own packages if they have any, BUT IMPORTANTLY any third party companies offering joiner or exclusive use party nights). Speak to your contact at the hotel/venues and ask if there are any event management companies offering joiner or exclusive use party nights at their venue. Or just drop me a line ... I specialise in venue’s for events. Drop me details of what you’re looking for, it can be basic or bold, I really don’t mind. 📩 helen@mdem.co.uk ☎ 07831 455206 (call, text or WhatsApp is fine) website: www.mdem.co.uk #corporateevents #events #conferences #meetings #christmas2024 #pa #ea #hr #internalcomms #hack #gettingthingsdone #howto

Sharing a venue find hack that I used to find a hidden but perfect venue option recently. I love the phrase reverse engineering and I think it's sort of appropriate to this venue find! Brief: Corporate Christmas party, circa x 400, standing, live music 🎄 Within walking distance of London City office. Plus other details that made this brief quite specific. There were some obvious venue contenders, but nothing had that "OMG I've nailed it" feeling. I aim to get that feeling for every brief. 💗 Look at it backwards. In addition to the other, more obviously suited venues, two hotels stood out, but in each, their largest function room was just that, large enough. No wow factor, no Corporate Christmas party packages on their websites, no obvious reason to dig deeper, every reason to move on and ignore these two venues. However! Here are two HACKS for you .. Search the name of the hotel plus Christmas party (this will show up the venue's own packages if they have any, BUT IMPORTANTLY any third party companies offering joiner or exclusive use party nights). Speak to your contact at the hotel/venues and ask if there are any event management companies offering joiner or exclusive use party nights at their venue. Or just drop me a line ... I specialise in venue’s for events. Drop me details of what you’re looking for, it can be basic or bold, I really don’t mind. 📩 helen@mdem.co.uk ☎ 07831 455206 (call, text or WhatsApp is fine) website: www.mdem.co.uk #corporateevents #events #conferences #meetings #christmas2024 #pa #ea #hr #internalcomms #hack #gettingthingsdone #howto