What do you do if you need to delegate tasks as a public speaker?

Public speaker must delegate the task to deserving people who have good knowledge and experience about the subject. Follow up is very essential part after delegating the task to know the progress of your task,verifies that your task is in good hands.Communication is very crucial between the speaker and the task performer

Understanding your goal is crucial when delegating tasks as a public speaker. Clearly define the objectives and desired outcomes of each task before assigning them to team members. Communicate effectively with your team to ensure everyone understands their roles and responsibilities. Provide clear instructions and guidelines to avoid confusion and ensure successful task completion. Regularly review progress and provide feedback to keep tasks on track and ensure alignment with your overall objectives.

Prioritisation Matrix is the tool for rating the tasks based on urgency. 1. Do what is urgent & important. For example submitting the project work before the deadline. 2. Schedule the important not urgent. It includes long-term goals having no immediate deadlines like meditation, exercising & family time. 3. Delegate the urgent but not important. Take the help of teamwork. It gives more time to pursue activities in the first 2 quadrants. 4. Eliminate non important & not urgent. It includes the toxic tasks which kills the work productivity. It includes the online distractions. The Prioritisation Matrix enhances the strategic planning process. It brings clarity & focus to the allocated tasks. It helps to take the control of work flow.

Choosing the right tasks is crucial when delegating as a public speaker. Focus on tasks that align with your strengths and expertise, ensuring efficient completion and high-quality outcomes. Prioritize tasks that contribute directly to your presentation's success, such as content creation, rehearsal preparation, and audience engagement strategies. Delegate tasks that require specialized skills or extensive time commitments, allowing you to focus on delivering a compelling and engaging speech.

Here are 2 guidelines from 2 angles: 1. If you are the "outsource-er," outsource design at the end, not at the beginning of the process. When the script and flow are unclear, there will always be re-design work. Be kind to your design teams. Resist asking them to develop your message. When you start too soon and receive bad design and get mad, it's possible you're not mad at them, but rather at yourself. 2. If you're the "outsource-ee," stand strong when the request to design comes in too soon. You will know this is the case because they will ask you to visualize abstracts since an unfinished storyboard will likely miss concrete examples, a strong point of view, and a theme that ties all the points together.

Selecting the right people to delegate tasks as a public speaker is crucial for effective execution. It involves identifying team members with relevant skills, experience, and commitment. Look for individuals who demonstrate reliability, professionalism, and a proactive attitude. Effective delegation requires clear communication and alignment of expectations. By choosing the right team members, public speakers can streamline workflow, maximize productivity, and achieve their goals efficiently.

There is an interesting dimension to outsourcing complex topics to junior designers. On one hand, you will not receive help from them in terms of coming up with some amazing creative ideas on how to visualize your content. After all, experience does impact creativity. However, trying to explain complex content to a junior designer will help you see if you understand that concept well yourself. Often, the reason you might be frustrated with junior designers is not that they "don't get you," but rather that you have not mastered the content yourself. The process of outsourcing is often a process of self-discovery.

When public speaking, to the extent possible plan ahead and engage the delegate to discuss the task. When delegating a task lead by example, by not delegating a task you would not want to complete yourself. Select the right delegate for the task and be open to the delegates' ideas about the task. As the delegator, clearly communicate your expectations to the delegate with the end goal or mission in mind.

Encourage effective communication to share the ideas, feedback and information among the team members. Give constructive feedback from time to time. Appreciate the efforts of team members. Encourage them to boost their productivity. Show empathy and develop the attitude of gratitude. Delegation decreases the work load & increases the productivity. It helps you in focussing the more important tasks. Therefore, it helps in better time management. Delegate the different tasks to the experts in their fields. This results in better outcomes in terms of expert specialisation. Moreover, it builds trust. It also facilitates growth & efficiency among the team members. It boosts the team morale & enhances enthusiasm among the team members.

Ultimately, if quality is important (and in competitive contexts, it must be), the person who carries on a task must be the person who cares most about that task.