Provide Written Materials A strong team requires more than verbal explanations. Provide written materials to reinforce the goals and objectives. Create a one-pager or handbook: This document can summarize the event’s purpose, timeline, key messages, and emergency protocols. When volunteers have this resource, they’re less likely to feel lost or overwhelmed. Provide maps and schedules: If the event involves multiple stations or a flow of activities, include a map and a detailed timeline so volunteers know where to be and when. Visualizing the event setup can prevent confusion and delays.

Clear, effective communication. Explain goals in terms that are easily understood and measurable. The allows organizations and leaders to gauge effectiveness and adjust as required. Expectation management between leaders/managers and employees ensures accountability.