Prevention is key, communication is shared in a variety of ways through body language, expression, voice and energy. When someone is displaying a disruptive energy then they are clearly angry or upset about something and it may not necessarily be linked to the meeting. Pause and understanding and respect is usually more powerful than marching orders. You may find out that that person has experienced a trauma that day or recently and found life overwhelming. Many people jump to conclusions and judge, we are all guilty of this and it's evident that we all have faced our challenges, therefore compassion and space is the most beautiful and effective way to navigate someone's energy. What does disruptive mean? That is the question.

To address a disruptive colleague in team meetings, I would: Speak Privately and Respectfully: Approach them outside the meeting to discuss their behavior calmly, focusing on its impact rather than personal criticism. Set Clear Expectations: Encourage mutual understanding by reinforcing the importance of respectful communication and productive collaboration during meetings. By addressing the issue privately and reinforcing team norms, I can promote a more respectful and effective meeting environment.

It is always difficult to address a disruptive colleague in a meeting without shaming them or causing further disruption. The key is to remain composed and redirect the focus constructively. For instance, if they interrupt, say, “Okay thanks, let’s let XXX finish their point first, and then we’ll come back to you.” You can set a collaborative tone by referencing shared goals: “Let’s ensure everyone has a chance to share their input.” If disruptions continue, subtly involve the group by asking, “We seems to be drifting from our purpose today, how can we ensure we stay on track?” This shifts attention to team dynamics rather than singling out the individual. I have always found managing disruptions tactfully reinforces professionalism.

💡 Here’s how I approach it: 1️⃣ Stay Composed: A calm demeanor diffuses tension and sets the tone for constructive dialogue. 2️⃣ Address the Behavior Privately: A respectful, one-on-one conversation fosters understanding without escalating the issue. 3️⃣ Reinforce Team Norms: Gently steer the group back to agreed-upon protocols, ensuring inclusivity and respect. 4️⃣ Turn Disruption into Insight: Sometimes, disruptive behavior stems from valid frustrations or overlooked ideas. Listening carefully can uncover hidden opportunities.

Dealing with a disruptive colleague requires a thoughtful and constructive approach. Begin by observing their behavior to understand specific patterns or triggers, ensuring your concerns are valid and not based on isolated incidents. During a calm moment, have a private, respectful conversation with them, expressing how their actions impact the team and the meeting’s effectiveness. Use “I” statements to avoid sounding accusatory, such as, “I find it challenging to stay focused when discussions go off-topic.” Encourage them to share their perspective, as understanding their motivations can help address the issue collaboratively.