How can you use video conferencing tools to facilitate interactive and engaging live training sessions?

1 Choose the right tool

The first step is to choose a video conferencing tool that suits your needs and goals. There are many options available, such as Zoom, Microsoft Teams, Google Meet, and Skype. Some factors to consider are the number of participants, the features and functions, the cost and security, and the ease of use and integration. You want a tool that allows you to share your screen, audio, and video, as well as to interact with your learners through chat, polls, quizzes, breakout rooms, and feedback.

2 Prepare your content and materials

The next step is to prepare your content and materials for the video conferencing session. You want to make sure that your content is clear, concise, and relevant, and that it aligns with your learning objectives and outcomes. You also want to create and gather any materials that you will need, such as slides, documents, videos, images, or links. You should also test your materials and equipment before the session, and have a backup plan in case of technical issues.

3 Set the expectations and ground rules

The third step is to set the expectations and ground rules for the video conferencing session. You want to communicate with your learners before the session, and let them know the purpose, agenda, duration, and format of the session. You also want to inform them of any requirements or expectations, such as the attendance, participation, etiquette, and evaluation. You should also encourage them to prepare any questions, comments, or feedback that they have for the session.

4 Engage your learners throughout the session

The fourth step is to engage your learners throughout the video conferencing session. You want to make the session interactive and collaborative, and not just a one-way lecture. You can use various techniques to engage your learners, such as asking open-ended questions, inviting comments and opinions, conducting polls and quizzes, facilitating group discussions and activities, using breakout rooms and whiteboards, and providing feedback and recognition.

5 Monitor and adjust the session

The fifth step is to monitor and adjust the video conferencing session. You want to pay attention to the cues and signals that your learners are giving you, such as their facial expressions, body language, tone of voice, and chat messages. You also want to check for their understanding, retention, and satisfaction, by asking them to summarize, repeat, or apply what they have learned. You should also be flexible and adaptable, and be ready to modify or adapt your content, pace, or style, depending on the needs and preferences of your learners.

6 Follow up and evaluate the session

The final step is to follow up and evaluate the video conferencing session. You want to reinforce and consolidate the learning that took place, and measure its effectiveness and impact. You can do this by sending a follow-up email, sharing additional resources or materials, asking for feedback or suggestions, conducting a survey or assessment, or providing a certificate or badge. You should also reflect on your own performance and experience, and identify any areas for improvement or development.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?