Urgent requests, coming in fast? And the first thing to do is prioritize urgency and impact—ask yourself if the tasks that are in question are actually helping you achieve your goals or adding the most value to the organization. Clearly communicate which are your priorities and when delegate can be used. As you know, smart prioritization isn’t about doing all of them; rather it’s about the matter which is most important!

1. Adopt a "Rapid Triage" System When a new request comes in, spend 1-2 minutes to assess its urgency and impact quickly. Categorize tasks into three tiers: Critical (must be done immediately), Important (needs attention soon), and Non-Urgent (can wait). Allocate immediate time slots in your schedule for critical tasks. Plan important tasks into your day or week, and batch non-urgent tasks for later review. This rapid triage helps you respond effectively without becoming overwhelmed. 2. Use Digital Collaboration Tools Use tools like Trello, Asana, or Microsoft Planner to create a transparent and shared task board. This allows you to prioritize tasks visually and ensures all team members are aware of what’s on your plate.