What do you do if your ERP team needs to improve task delegation for better productivity?

Choose right person for right job. Enhance their skills .keep upgrading team on soft skills . This will help in creating team that can take any task.

Leverage the strengths of what the team possesses and stream the flow of expertise towards that to overachieve targets. Heatmap can help drive the gaps in skill vis-à-vis the expectations. With the effort of bridging those gaps through external expertise, communities, guilds etc can be achieved. Identifying patterns, repetitive tasks and offloading them through various working models to optimise either through business process or technical solutions will help improve productivity..

Always consider training and development as important factor for team and plan the development and training with continues monitoring approach. This is make ease to encourage team to overcome the weak points.

DAFO, un concepto importante que no siempre se tiene en cuenta antes de empezar un proyecto. O incluso, al margen de cualquier proyecto, a la hora de conformar equipos de trabajo. No hay secretos: se trata de aprovechar las fortalezas de cada miembro del equipo y tratar de evitar que los miembros se enfrenten a sus debilidades. Otro tema es que se definan procesos de soporte o formación para que esas debilidades desaparezcan, aunque esto tal vez no deba tratarse a los efectos concretos de un proyecto de despliegue o implantación de ERP. Debemos intentar que la autoestima de cada miembro del equipo se mantenga en niveles altos, y para ello es vital tener clara la importancia del DAFO de cada uno de ellos

To boost ERP team productivity: Assess Skills: Match tasks to team members based on their skills. Set Goals: Use project management tools like Asana for task assignment and progress tracking. Prioritize: Clearly prioritize tasks for efficiency. Communicate: Hold regular meetings and use platforms like Slack for collaboration. Delegate with Autonomy: Allow team members decision-making power within their tasks. Train: Invest in skill enhancement and flexibility through cross-training. Monitor Progress: Use ERP tools for tracking and provide feedback. Team Culture: Encourage collaboration and recognize efforts to motivate. These strategies lead to effective task delegation and improved productivity.

Understanding of the business process is the most critical thing and must be considered before identifying talents for delegation. The team down the line should be trained and developed as to be motivated and ready to assume the role of successor of his manager.

I am currently in this situation as my team is operating in a remote model from another country. The 1st step is to assess and evaluate the situation and the context from all perspectives. The team requirements, target, current pain points, available options, team capabilities, and suitable options. Deep and root cause analysis has to be conducted to identify the main reason for the low productivity. Using the mind-mapping technique will be great in this situation to have many ideas with many solutions. An important note here to be considered is to select the most effective tool not only for the team but also with their customer who are the business users in my case.

Individuals are never perfect, but teams can be. Once outcomes for the team are clear, nothing beats getting right into the milieu with your team. Watch and listen to how they perform as a group. You hired them for their ability to dribble and shoot, but until they learn to pass, they will never consistently win as a team. After enough time together, develop and refine playbooks that build on the unique and emergent strengths of the team.

In my experience, it is good to assess the team for their potential strengths and play to that. With the lead’s guidance, team could even achieve more than the objectives.

The assessment of task and it's requirements are similar as to the SWOT of team, the overlap area is the tasks that's can be delegated but usually the problem are those tasks which are not in the overlap area, those needs to be very rationally sorted with sponsorship approach either internally or externally, but the expertise is the correct criteria for the selection of right candidate for it's delegation.

Procure direcionar maior dedicação, tempo e energia à trabalhos relacionados a base de um Projeto, pois é ali, nos trabalhos que darão sustentação que devemos investir. Faça um ótimo Planejamento e colherá ótimos frutos na fase de Controle.

Como líder da equipe de ERP, é fundamental comunicar claramente suas expectativas e objetivos para garantir que todos estejam alinhados e trabalhando em direção a um objetivo comum. Essa comunicação deve ser a mais transparente possivel demonstrando a verdadeira necessidade em atingir os resultados em equipe. Expectativas: 1.Excelência Profissional 2.Colaboração e Trabalho em Equipe 3.Iniciativa e Autonomia 4.Comunicação Transparente 5.Desenvolvimento Profissional Objetivos: 1.Entrega de Projetos no Prazo 2.Melhoria Contínua da Qualidade 3.Satisfação do Cliente 4.Eficiência Operacional 5.Crescimento Profissional e Organizacional Não deixe que em sua equipe profissionais joguem contra atrapalhando o desempenho de outros.

I learned that clear communication and setting your expectations and goals is equivalent to drawing a map for a treasure hunt. These are statements that really guide the team to an outcome with clarity and purpose.

SMART goals helps: - Divide the tasks by functional modules and group them - Define clear outcome - Focus on getting task done rather attaching hours estimation and for info candidate for getting done within estimate

Comunicar claramente as expectativas e metas aos membros da equipe de ERP é essencial para uma delegação eficaz de tarefas. Isso envolve explicar a finalidade, escopo e resultados finais de cada tarefa, juntamente com o cronograma, orçamento e padrões de qualidade associados. Além disso, é importante esclarecer as funções e responsabilidades de cada membro da equipe e como suas tarefas contribuem para os objetivos gerais do projeto. Ao comunicar de forma clara e consistente, é possível alinhar os esforços da equipe, evitar mal-entendidos e garantir a prestação de contas de cada membro.

Open communication on both the axis horizontal & vertical are both extremely important. Also it should be bidirectional, transparent & very open. The top leadership/client should communicate the vision & goal. Set the tone for change and create conducive circumstances & positive climate The business integrator should identify business requirements, KDDs the target operating model & global templates. The system integrator should precisely identify RICEF catalog, implementation methodology, all the strategies (Data, test, integration etc) future state & tech architecture. The OEM should validate all the functionality/ designs/configuration/ right BOM & future roadmap for the product. All the above should be communicated very precisely.

Basic Principle : Without Understanding Objectives and Goals, team may deliver without any aim, feels demotivated. It's evident that Teams having good understanding of expectations, goals, KPI's to achieve, Roles and responsibilities along with larger objectives are collaborating better and feels motivated after accomplishing goals. Defining and explaining expectations, goals to the team at right time may help achieving better outcomes.

Ao comunicar suas expectativas e metas aos membros da equipe, é crucial fornecer detalhes específicos sobre a finalidade, escopo e resultados esperados de cada tarefa. Isso inclui esclarecer o cronograma, orçamento e padrões de qualidade associados a cada atividade. Ao fazer isso, você não apenas fornece uma visão clara do que precisa ser feito, mas também estabelece uma base sólida para a prestação de contas.

Durante o periodo que deve ser constante, comunicamos as avaliações e incentivamos através de elogios e premios possíveis, porém lembrando nossa tarefa é o sentimento de dono do negócio e não mero expectador.

Good managers always provide continues feedback in positive manners, because the negate feedback by managers never elevate the team. Always admire efforts improve feedback so team could feel motivated to overcome the challenges.

Delegar não é “delargar”, desta forma é premissa básica acompanhar de forma efetiva o desempenho de seu time nas tarefas delegadas, neste cenário é essencial planejar como será realizado este acompanhamento, assim ações como comunicar bem qual será o resultado esperado de cada tarefa, definir a periodicidade do reports e feedbacks, criar um canal de suporte para sustentar o time e capacitar o time utilizando projetos em produção para não ficar somente na teoria.

One of the few techniques that I use is what “An introduction to Project Management” - a book written by Schwalbe termed “Management by wandering around” approach. As a team lead, maintaining closer relationship with your team members is very crucial to the success of any project. Do not just abandon them. Regularly touch base with them. Provide support, encourage and motivate them. A typical ERP project can average 3 months to 2 years in terms of deployment cycle. Your team members will always require attention, constant review and they will expect you to share constructive advice so they can improve.

Trying to improve the communication with your team, see if they are having all the tools inside the ERP, and see if they need to be trained in some areas or if they’re needing more tools to improve their job.

Direcionar o time com situações e exemplos de como delegar atividades e monitora-las para garantir uma melhor eficiência no processo..

Completamente de acuerdo. Mantener un equipo motivado y alineado es el gran desafío de todo manager. Celebrar pequeñas victorias, incluir espacios ludicos y de integracion y relacionamiento genera caramaderia y empatía y fortalece el trabajo en equipo.

In all these, I supported and gave feedback in the spirit of developing a growth mindset among the teams. It's more of being a coach and cheerleader; they must feel supported and appreciated.

Effective task delegation within an ERP team is crucial for streamlining business processes. Regular support and feedback not only ensure tasks are aligned with strategic goals but also empower team members to take ownership of their work. By fostering a culture of continuous improvement and open communication, team members are more likely to proactively address challenges and contribute to optimizing efficiency. Integrating cutting-edge technology like Generative AI can further enhance data-driven decision-making, allowing for tailored solutions that adapt to the evolving needs of the business.

Implement a supportive environment where team members feel comfortable delegating tasks and receiving constructive feedback. Encourage open communication channels to address concerns and provide guidance as needed.

Feedback is something very important that helps any teammate to succeed further and in turn helps the organization do better. Feedback shall also be provided in a good way that is motivating the employee to do much better if he is lacking something and should be offended.

Utilizing cutting-edge technology like advanced analytics can provide real-time insights into performance metrics, allowing for swift identification of areas needing improvement. This proactive approach ensures that the ERP team is consistently aligned with strategic planning objectives and contributes to continuous improvement. Tailored solutions can then be developed to address specific weaknesses, optimizing efficiency and enhancing overall productivity.

For effective and efficient delegation you have to: 1- carefully choose the right team for the project 2- always focus on the target 3- be open to new ideas 4- empower your team to make decisions 5- maintain a system of check 6- monitor your team 7- learn to say ‘ thank you ‘

Regularly monitor and evaluate the results of task delegation. Identify areas where improvements can be made, and make adjustments as needed. Celebrate successes and recognize outstanding performances.

Identifying the problems at the early stage is very important, trying to solve the problems before complicating things will help the team to stay positive, focused and achieve results.

Sur le principe, un projet de ERP doit précéder en amont une démarche d'amélioration des processus. Les améliorations touchent également la consolidation du management de proximité, et donc la délégation des tâches afin de faire des montés en compétences progressives des équipes, d'assurer les bon plan de succession RH et de pouvoir donner le champ au manager de se focaliser sur des travaux de restructation continu pour garantir une croissance continu de l'entreprise.

There isn't a real reason that ERP teams cannot use the industry standard DORA metrics to evaluate their technical performance. These include: Deployment Frequency Mean Lead Time for Changes Mean Time to Recover Change Failure Rates Tracking these and intentionally seeking to improve in these areas will go a long way to helping the team improve as a whole.

Monitoring and evaluating results are all exercises to be able to bring about continuous improvement. It will be more of an exercise to measure success but rather to understand how the same could be done better next time.

Regular monitoring and evaluation of delegated tasks are crucial for identifying successes, addressing challenges, and optimizing processes. You can set up regular checkpoints throughout the project timeline to review progress, assess adherence to deadlines. You can break down the implementation process into milestones, such as requirement gathering, development, testing, and deployment. At each milestone review the progress made by the development team in gathering requirements, coding, and testing. Evaluate whether the delegated tasks are being completed according to the agreed-upon timeline and quality standards. Provide feedback to address any roadblocks. Additionally, consider KPIs to measure team performance.

Closely monitor the results evaluating both people and process together. Success comes only when both are organised properly.

Implement key performance indicators (KPIs) to track progress, such as task completion rates, adherence to deadlines, and quality of work. Regularly review team performance against these metrics to identify areas of improvement and success. Provide feedback and guidance based on performance evaluations to help team members address challenges and capitalize on strengths. Adjust task delegation strategies as needed based on insights gained from monitoring results. By continuously monitoring and evaluating the ERP team's performance, businesses can optimize task delegation practices and drive better productivity.

A project management tool like primavera or Microsoft project is a must. The project management tool will help in monitoring the project, identify the bottlenecks and keeping a track of the project timeline with a clear status report.

A tool like .mpp or Monday.com shall be used to have an effective daily works management. Even a simple Gantt Chart using an Excel file will help provided the actions defined there should be reviewable at least twice a week. Metrics measured on time will improve; metrics reviewed in the right frequency willnget measured.

Having the best project management software and delegating tasks effectively, you make sure that you are free to focus on more important things about the project and save time for yourself. It also significantly improves the overall productivity of your team and allows you to build trust and commitment with your team members which can keep you on the right track.

Implement project management tools, task tracking software, or collaboration platforms to streamline the delegation process. These tools can help you assign tasks, track progress, and ensure accountability.

Uma das maneiras mais eficientes de monitorar e acompanhar os indicadores da equipe de ERP é a implantação do GEROT (Gerenciamento da Rotina) de modo que através do quadro de gestão a vista, todos os indicadores possam ser percebidos e atualizados pela equipe, criando assim engajamento e fortalecimento na execução das atividades do dia a dia.

ERPs de classe global com o SAP business One estão alinhados constantemente com as necessidades do mercado, aliado ao alto investimento em P&D seus produtos ja contemplam ( comunicação agil, automação, integração) de forma transparente e fácil.

The adoption of tools and techniques in smooth task delegation made all the difference. Somewhat like following a well-drafted blueprint to build your house in the fastest, cost-effective, and efficient way.

As a SCM professional using ERP tools, enhancing task delegation within our team was crucial for elevating productivity. Confronted with a multitude of projects and pressing deadlines, I explored methods to refine this process. By implementing Microsoft Planner, we centralized task assignments and tracking, which improved communication and collaboration among team members. This not only facilitated more efficient delegation but also ensured transparency and accountability. Through the adoption of these Microsoft tools and strategies, our ERP team witnessed a marked improvement in efficiency and productivity. This allowed us to concentrate on strategic initiatives and innovative problem-solving.

A delegação de tarefas em equipes de ERP pode ser complexa, mas há maneiras de simplificar o processo: Use software de gerenciamento de projetos como Asana, Trello ou Jira para criar, atribuir e monitorar tarefas. Utilize ferramentas de comunicação como Slack ou Microsoft Teams para facilitar a colaboração. Automatize tarefas repetitivas com Zapier, IFTTT ou Microsoft Flow. Estabeleça procedimentos claros e documente responsabilidades. Invista em treinamento para capacitar os membros da equipe. Essas práticas economizam tempo e recursos, permitindo que a equipe se concentre em tarefas estratégicas.

Delegating tasks using the software ensuring proper description of the task provided with the deadline or expected date of completion that alerts both the task creator as well as the executor of the tasks informed 1 day before or 4 hours before the tasks completion date and time along with the current status of the task

One thing should be kept in mind that external experts should not under estimate your team members. They must be co-operative and must not be dominant.

Ter uma equipe especializada em determinado ERP exige constante aprendizado e esse crescimento do conhecimento pode acontecer através de especialistas externos. Ao trazer esses profissionais, uma janela de oportunidade se abre, permitindo que sua equipe cresça no seu domínio sobre o ERP e cada vez mais a necessidade de especialistas externos serão minimizadas. Cabe a gestão incentivar e orientar a equipe, para que o conhecimento seja absorvido e compartilhado dentro do time.

Delegar tarefas a especialistas externos pode ser uma estratégia inteligente, especialmente quando você se depara com desafios que requerem um conjunto de habilidades específico, não disponível dentro da sua equipe de ERP. Essa abordagem não apenas garante que o trabalho seja feito com a expertise necessária, mas também pode acelerar o processo, mantendo a qualidade e a eficiência.

After accessing strength & weaknesses of the team, it is required to arrange for training where weaknesses are identified. There would be need for lot of motivational session to be conducted either in group or individual to keep the moral up. Also it needs to be ensured that from Overall PMO, appreciation is given to the individual / team showing good progress

Your 6 steps are correct to assess issues, comunicate way to improve and monitor results. However, I believe that we also need to consider the different level of competences and knowledge across the team members, to implement a simple and effective knowledge sharing/transfer platform for ensuring ownership and excellence on execution. This will boost the new winning mindset, trust, confidence and definitively reduce the operation time for any task. I hope my view will bring a new perspective. Thanks

To enhance task delegation in an ERP team for better productivity: Assess current workflow, clarify roles, and use task management tools. Maintain open communication, delegate tasks based on strengths, and provide training and support. Set clear expectations, encourage collaboration, and monitor progress regularly. Adapt the process based on feedback and performance metrics for continuous improvement

If they felt the need it means that they are already overwelmed by the tasks they have. Either because they are behind the schedule, or they don't know to say no, or they are involved in non-relevant task. Therefore I will coach them to guide through to find the root cause of the problem, train them on time management techniques, and nevertheless by helping them either by reallocating tasks, bringing additional resources or extending deadlines, according to the reality on the field.

Fortalecer os pontos fortes ou até mesmo identificar e falar sobre as mudanças de área necessárias para que o talento real ser expressado e com isso ganha se um clima melhor para a organização.

Para melhorar a delegação de tarefas é necessário também que o líder tenha pleno conhecimento da capacidade e das limitações da própria ferramenta ERP que está sendo implementada, para que possa ajudar a equipe e explicar ao cliente o que está no escopo e o que está fora, o que será entregue de forma padronizada e o que será customização, para que a equipe possa realizar a melhor entrega para o cliente, de forma a minimizar e gerenciar conflitos que surgirão durante a implantação.

Clear communication is vital when delegating tasks within an ERP environment. You must set explicit goals and expectations for each task you assign. This clarity helps your team understand their responsibilities and the standards they need to meet. Team leader shall confirm that all the required datas are available in the system. Example; Each asset tag nos are hyper linked to the related spares and documents, confirm work orders are executed as per the schedule. Etc

Often times poor delegation or unequal delegation is due to a lack of trust and/or accountability. Teams should spend enough time together in social and team building environments to build a proper rapport and trust between team members. Also, the project manager should be monitoring assignments and productivity to ensure the tasks are being completed as needed and that outstanding tasks are delegated and reassigned to appropriate team members to keep the project on track. Communication among the team is critical to ensure the projects moves along as quickly and efficiently as possible.

Yes. I an thankful to see the 6 points which are very crucial and assist in moving forward. But I can share what I feel must be done before Implementing ERP:- a) Before we push the ERP Service provider to start with training etc., there must be strong commitment internally with Board of Directors with responsibilities and passion to implement and followed by selection of competent internal team with various disciplines such as production, finance, HR, Inventory , who has passion to implement. b) There must be a strong vision to the Board of Directors on Implementation from top to bottom, which gives opportunity to all branches to share views and ideas.

In my experience with Oracle ERP Financials, it is a complex product responsible for recording and processing sub-ledger transactions and producing the management and financial accounts for an organisation. In most cases, an ERP product interfaces day-to-day transactions from other systems, adding a lot of interdependencies between systems/teams/third parties and causing unpredictable outcomes. Therefore, ERP teams always need technically experienced resources (a fair proportion of the team) and good governance to succeed.