Como você planeja e se prepara para uma apresentação em um curto espaço de tempo?

Knowing your audience encompasses a number of important aspects. One of the key areas that I focus on is Research. Understanding how to research the organization and the audience in advance will help you craft your message. Once you are able to understand who will be in the room you can then work the room in a tailored manner. If presenting for a specific group, a great pointer is to ask your liaison to that group on the age range, demographic, sentiments, and responsiveness of the audience to cater your message to those characteristics.

The most important point of any presentation is that you have something to say. Both situations- having to present in a short time or your presentation being cut short mean you have to have the agility and expertise on some subject. Has happened multiple times with me that what I have prepared has to be cut short simply because of the time or some other speaker has extended their time or the audience is late. In that moment, its your mastery over what you want to say that becomes important. Being able to understand what needs to be presented versus what can be shared with the audience that they can read helps. Ideally you should prepare 2 versions before the presentation date and prepare for such an eventuality.

Quick preparation is my superpower. The key is working on several projects at once. You literally don't have time to worry and overthink. You must use the precious second you have to shape it to be as close to ready as possible. No extra reviews. No third pair of eyes. Just crank it out and jump on stage. Do that enough and it becomes second nature.

I agree with all of the points provided above. When preparing I always try to hone down my presentation points. It helps to hone down the specific information I am providing. This process prioritizes my thoughts and the actual verbiage I will use.

In my presentation training I learned to utilize as many tools as possible to fit the venue. You do not always know what will be available for your usage. One example I can share is at a small conference room I did not network access for those attending remotely. I used my mobile phone’s hot spot capability to transmit the presentation while providing an onscreen powerpoint to the attending audience. Prepare for all possibilities. In one other field presentation I only had a post-it flip chart pad and sharpies. No electric power available.

We now have the benefit use tools that have built in analytics. When you send out your presentation or onesheets you can see where your audience spends their time reviewing your content. Use that information to follow up with your audience with more detailed content or to schedule that follow-on meeting!

I outline all of my presentations initially. Once I have identified all of the points I can rearrange them more easily. It also helps me determine how much info is required to make the point. In my experience one needs to utilize as many tools as possible to create and driver effective presentations. I use a brief introductory story and try to insert relatable experiences for illustrative purposes throughout the presentation. You always have to be mindful of your time constraints. I would concur with all of the points identified in the aspect of the article.

Lean on AI for these outlines! Generative AI can really support you here. Prompt your goals, point of view and any details you want to highlight and let AI build outline. Then you can use that outline and add it into AI presentation software to extrapolate a deck. Edit the fine details and you'll be good to go!

I prepare all of my presentations to match my on hand knowledge In my head. It minimizes my practice time. I always remember that my audience is typically there to hear my information and not necessarily challenge me. Helps to relax but still keeping mind that challenges may arise and I always give them the most accurate info. Better to admit that don’t know and follow up with them.

In my experience this is a critical element of my presentations. Even details of formatting layout and color schemes can help me to get the message out there . Lastly, I have one last change to check even more current information.

This are all good points to keep in mind. However, in promptu presentations may not allow for these. I was one asked by our department leadership to give a 15 minute presentation on the activities I was directing to a group over 100. Not always time to prepare and refine. Stay clear on your points and keep it reasonably basic.