Veja como você pode comunicar profissionalmente as extensões de prazo para as partes interessadas.

First understand that deadlines being unmet is an extremely common phenomenon across teams, companies, industries and geographies. Now, realistically, having breached a deadline, one should follow the following: 1. Identify a potential breach in deadline 2. Identify the reasons for the same 3. Communicate the same to stakeholders & explain the delay. Eg: In many cases, delay is a function of quality. 4. Set new, adjusted and realistic deadlines 5. Clearly communicate the same to all stakeholders 6. Identify the next set of set backs and work towards mitigating them

Typically, I use a 3R framework of my own making. REASON: Clearly spell out the reasons behind deadline extensions. Differentiate between controllable and non controllable factors. Be honest. Don't blame. Refer to the contract or commitments, written or oral. RESPONSE: Anticipate response and prepare yourself before hand...not make up thingson the go. Put yourself in the shoes of recipients and understand their perspective. Play it in your head. Or write it down. REASSURE: Your message should be reassuring, whether you write or call. I prefer calling.

Before requesting a deadline extension, assess the delay's impact. Evaluate how it affects stakeholders, the project timeline, and interconnected tasks. Understanding the full scope lets you explain thoroughly and shows thoughtful consideration of the implications.

Entendo que é crucial preparar-se antecipadamente. Reúna todas as informações relevantes, incluindo os motivos do atraso, o impacto no cronograma e o plano de ação para garantir a nova data de entrega. Na comunicação, seja claro e objetivo. Explique a situação atual do projeto, os motivos do atraso e os impactos previstos no cronograma geral. Apresente um plano de ação detalhado, demonstrando as medidas que estão sendo tomadas para evitar novos atrasos. Mantenha um tom positivo e aberto ao diálogo, permitindo que façam perguntas e reforçando a transparência e o comprometimento com a entrega de um produto de qualidade.

I believe that the most difficult part at this stage is assessing the impacts that the value deliveries have on the business and not just the costs involved with the project delay.

Comunique extensões de prazo de forma profissional! Para informar as partes interessadas sobre mudanças nos prazos, seja claro e transparente. Explique os motivos da extensão, destacando as ações tomadas para minimizar o impacto. Forneça um novo cronograma detalhado e ofereça-se para discutir quaisquer preocupações. Uma comunicação eficaz mantém a confiança e a colaboração entre todas as partes envolvidas.

Faça uma análise detalhada. Pedir uma extensão de prazo é uma negociação e pode quebrar uma confiança recém adquirida. Aproveite defina prazos e alinhe com todas as partes envolvidas. Baseie a argumentação em fatos, se prepare para explicações e insatisfação.

When assessing the impact, see if there is any key area that is highly critical. Depending on it, maybe could be a way to deprioritise the work in some less critical parts, and concentrate on covering the critical area within the remaining time. Most of the time there could be a way to still deliver "incomplete" work that won't broke the whole thing.

Communicating deadline extensions to stakeholders professionally is crucial to maintain trust, transparency, and confidence in your project management capabilities. Here’s a structured approach to ensure your communication is clear, respectful, and solution-oriented: 1. Acknowledge the Situation Begin by acknowledging the current status of the project and the initial deadlines. 2. Explain the Reason for the Extension..."Due to ... 3. Provide a New Deadline 4. Describe the Steps Taken 5. Offer Solutions and Alternatives "In the meantime, we can ... alternative solutions] to minimize impact." 6. Invite Feedback and Discussion 7. Express Commitment and Appreciation 8. Close Professionally

To professionally communicate deadline extensions to stakeholders, start by: 1. acknowledging the original deadline and explaining the reasons for the extension clearly and concisely. 2 emphasising the steps being taken to ensure quality and address any unforeseen issues. 3. Provide a new, realistic deadline and assure stakeholders of your commitment to meeting it. 4. expressing appreciation for their understanding and patience, and offer to discuss any concerns they may have. 5. maintaining transparency, demonstrating accountability, and keeping open lines of communication are key to preserving trust and confidence while managing deadline changes.

After assessing the impact, craft a clear, concise, and empathetic message. Include the new deadline, a brief reason for the extension, and steps to mitigate negative effects. This demonstrates awareness of the issue and proactive efforts to resolve it.

Clear concise communication is the key here and most importantly reassurance. Once a deadline extension is communicated, then it is very important to stick with the new deadline. Communication should include a brief on the reason for the extension and why the change in deadline is inevitable, new deadline, impacts and commitment to new deadline.

Ao formalizar sua solicitação é necessário estar consciente de envolver todas as pessoas que poderão ser envolvidas. Assumir também a culpa/erro ajudará conquistar a empatia e compreensão dos envolvidos. Mas garanta que esse erro não se repita.

Imo the communication should be clear, concise, and highlighting how the critical areas are addressed and which is the contingency plan. Try to be positive, showing to own the problem, even you face with this unwanted situation.

When you prepare a message to communicate delivery delay make sure you are being professional and involved. Make it clear why the delay is occurring and be honest. Point out how this will affect stakeholders expecting delivery and solutions how this can be overcome. Put yourself into stakeholders shoes and look on the situation from their perspective.

Craft Your Message Carefully When announcing a deadline extension, prioritize clarity and conciseness while showing empathy for any inconvenience. Include the new deadline, a brief explanation for the extension, and the steps you’re taking to address the issue. This demonstrates your awareness of the situation and your commitment to resolving it.

Choosing the right medium for communicating a deadline extension is crucial. Use email or a letter for formal relationships or significant delays to ensure a record. Opt for a phone call or face-to-face meeting for collaborative relationships or when detailed discussion is needed.

Quando é necessário fazer uma alteração de uma data é importante envolver todos os envolvidos e que serão impactados. Também atualizar as datas de entrega nos sistemas e calendários respectivos. Combine uma reunião para tirar dúvidas que possam permanecer. Comunicação clara e objetiva é a chave para esse tipo de situação.

If you choose to go with a less formal message communication way e.g. phone call or a meeting, make sure that you share follow-up after it in written form. Relationships with stakeholders, that are good today, may change any day later (or responsible stakeholder can change). Protect yourself by having a proof of communication.

Comunicar o quanto antes uma alteração que afetará outras áreas não é só estratégico, também mostra empatia com as área que serão afetadas. Mantenha um canal aberto para esclarecer eventuais dúvidas.

You should share update with stakeholders as soon as you are aware of them and you have a clarity of reasons and solutions. Do not come with a message "we will have a delay, details will follow". Make it clear from the first message instead "we will have a delay of 2 weeks because delivery of equipment got delayed due to the customs clearance."

Timing Matters for Deadline Extensions Timing is crucial when announcing a deadline extension. Inform stakeholders as soon as you know more time is needed to avoid mistrust and frustration. Early notice allows stakeholders to adjust their plans and helps maintain a positive working relationship.

Make yourself available to provide support after your communicated delays. It can be in a form of additional clarifications or documentation required, to present delays on some meetings with stakeholders or look for a ways to improve delivery times for other parts of the project.

Além de manter um canal aberto para esclarecimento de possíveis dúvidas. Inclua um follow-up. Acredite fazer um acompanhamento demonstrará que está preocupada e mostra que está aberto para ajudar.

Always make sure that your message has reached all stakeholders and that they understand it properly. During the next stakeholders meeting raise the same message and talk through it, be honest and stay positive.

Além de fazer um follow-up. Garanta compartilhar atualização do avanço. Isso ajudará a reconquistar a confiança das áreas afetadas.

Follow Up After Announcing Deadline Extensions After announcing a deadline extension, follow up with stakeholders to confirm they received the information and address any additional questions. Providing regular progress updates can also be helpful, as it shows your commitment to meeting the new deadline and keeping the project on track.

Firstly, it is necessary to have a verbal conversation over a video call or at least a phone call (if not in person) especially if the stakes involved are high from the side of the stakeholder. Reassure them and give a suitable update regarding what's the current status of the work, reason for delay and how you plan to finish the work in minimum extended period. Further, keep them updated regarding the status of work before on a weekly basis until you deliver.

Most of our clients make the mistake of communicating an unrealistic confidence level in the Launch date too early in the product development process. Using a typical four phase development model (Concept, Feasibility, Development, Qualification) the level of confidence should naturally increase as you move through the phases. The end of Phase 2 is critical, as you have now nailed down the customer and product requirements, and have a solid product architecture. And interestingly, historical data shows that at the end of Phase 2 is when the confidence level in a Launch Date hits 67%. Prior to this we suggest using the phrase "Feasible Target" with 50/50 confidence, and that the date will become a commitment at the end of Phase 2.