¿Cómo se crea un plan de gestión de recursos realista y flexible?

In my experience, Resource allocation is the key to project success. Analyze where and when to allocate the resources throughout the project. The first step is to study the project scope documents, WBS, and deliverables list. Prepare the estimation using analogous, parametric, bottom-up, and three-point techniques. Prepare the resource loading plan for the project that will be considered a master resource allocation plan. Once the project starts, assign the resources based on work front availability and plan. Continuous monitoring and control will help to understand the accurate picture of the project by using charts and histograms. If any issues in resources need to be resolved to avoid delays in the project.

Creating a realistic and flexible resource management plan involves several key steps. First, identify project goals and deliverables to determine the necessary resources. Conduct a thorough resource assessment to understand availability, skills, and constraints. Next, create a detailed resource allocation matrix, assigning tasks based on team members' strengths and availability. Incorporate buffer time for unforeseen circumstances, allowing flexibility in task assignments. Regularly review and adjust the plan based on project progress and feedback. Utilize project management tools for real-time tracking of resource utilization. Encourage open communication within the team to address issues promptly.

Begin by conducting a thorough assessment of project requirements, and identifying the necessary personnel, equipment, and materials. Consider the skills and expertise required for each task and allocate resources accordingly. Implement regular reviews of resource allocation against project progress, allowing for adjustments as needed. Prioritize tasks based on critical dependencies and allocate resources strategically to address high-priority components. Continuous monitoring and control, ensuring that the plan remains aligned with project objectives.

Define project scope by gathering requirements, documenting objectives, breaking down deliverables, setting acceptance criteria, and obtaining stakeholder approval, ensuring clarity and alignment for successful project execution.

I usually say that the initial assessment to define the scope is half the path to the project success. A clear definition of what will be done, the responsibility of each party, the risks and communication between those involved/sponsors is essential so that there is a clear alignment of expectations. From this, we can then estimate the effort of the activities involved according to the proficiency of the professionals involved (resource plan) and, of course, properly sign it in a document to serve as a history and support in the governance of the project.

The involvement of the end user, either the operations or the client, is needed; getting their input and concurrence for defining the scope and deliverables will be helpful for a successful project.

1) The first thing to estimate and prioritise is how much time do I need to spend on this project based on a mutual understanding of my deliverables. If it is planned for 10 hours a week, I will factor in 15 working hours, and 5 overtime hours. 2) Check the project details and be clear on the deliverables and timeline. If I am the Project Lead, I must know the milestones, hard deadlines, reporting mechanism, etc. If I am a member, then what are my roles and deliverables and by when. 3) Get a clear understanding of my available resources, e.g. working budget, manpower, and materials/tools. Set critical spending at 80% of the budget. Measure manpower by the staff's ability to deliver results and not by their time commitment on the project.

As a PM, I estimate resource requirements, identify tasks, determine skill sets, assess duration, consider availability, and consult team members. I use historical data and industry standards for accuracy.

When estimating resource needs, apply one or more of the following methods to ensure accuracy and reliability. For instance, use ‘Expert judgment’ that offers insights on the past experiences of experienced professionals, ‘Analogous’ provides estimation to draw comparisons with similar past projects, ‘parametric estimation’ analyzes statistical relationships between historical data and project parameters. Once you have a good estimate, create a detailed inventory of your resources. As the project progresses and new information becomes available, update the parameters based on actual performance data and project changes. This iterative process allows for refinement and flexibility as more information becomes available.

The main resourses that should be estimated are time and the primary budget. By comparing these with others, a realistic vision of project's development cycle might be seen. Supporting methods, such as expert judgment or analogous estimation can help adjust the scope of work and financial resources. The critical path of realization also plays a crucial role. In the worst-case scenario of scheduling failure for various reasons, the amount of time reserve should be considered.

Alongside with use of theoretical methods, such as analogous estimation, a simple yet effective approach is to consult with trades and subcontractors regarding the necessary resources based on their experience. This information should then be integrated into the planning process, with scheduling both forward and backward from specific milestones.

Estimating resources is more an art than a science. You can't be a fortune teller, but you have to predict the future. You must know all the various priorities that will compete for your team's time.

After estimating resource needs, allocate personnel to tasks based on skills, availability, and priority. Continuously monitor assignments and adjust as needed throughout the project lifecycle.

Accurately estimate project time by factoring in both planned and extra hours. Clarify deliverables, milestones, and deadlines based on roles. And Understand resources and set critical spending at 80% of the budget. Evaluate manpower by results, not time.

Monitoring and controlling resource usage in a project involves tracking, analyzing, and managing the utilization of various resources to ensure efficient allocation and optimal performance. Implement tracking mechanisms to monitor resource usage in real-time. Use project management software or tracking tools. Analyze resource performance data to identify trends, patterns, and discrepancies in resource usage. Compare actual resource usage against planned estimates to assess variances and deviations. Identify areas of resource overutilization or underutilization. Address resource bottlenecks proactively to prevent project delays or disruptions. Adjust resource allocations as needed to balance workloads and resolve conflicts.

As a PM, I monitor and control resource usage by tracking actual vs. planned allocation, addressing bottlenecks, and reallocating resources as needed to optimize utilization and meet project goals.

As a PM, I review and evaluate the resource management plan regularly to ensure it aligns with project objectives, adapts to changes, and effectively utilizes available resources for project success.

Develop a realistic and flexible resource management plan by identifying project needs, assessing resource availability, and considering contingencies. Utilize tools like resource histograms, capacity planning, and scenario analysis. In energy projects, account for fluctuating demand, regulatory changes, and technology advancements to ensure optimal resource allocation and adaptability to changing conditions.

Agile should be cosidered as an innovative method for optimizing the fundamental aspects of planning. Instead of traditional techniques it offers the working approach divided into short segments with defined key tasks. In that case not only the team's performance could be reviewed, but also the scope of resourses spent for the current task. Discussing this scope leads to possible adjustments of resourses for the forthcoming tasks. Also, Agile offers collaborative work with the immediate acquisition of updated information from customers, stakeholders, related departments etc.

In mature service organizations we generally have the support of project management tools to track the hours used by the team. Depending on the type of project, we can break it down by activity. This is very useful not only to optimize the current project, but mainly to reevaluate the allocation of resources to refine the estimation of future projects. Every week it is important to check the planned versus the hours consumed and renegotiate activities if necessary. This helps in optimizing the project, but also in sharing the resource in other projects.