innoVia Productions’ Post

Is Procurement Killing Creativity in Event Planning? Let me share something that’s been frustrating in our industry. Most RFPs or RFQs we receive from procurement teams follow a predictable pattern: They’re mass-sent to dozens of agencies. There’s no opportunity to have a proper discovery meeting to truly understand the project goals. And 9 times out of 10, it’s just about collecting competitive quotes—often when a vendor has already been finalized. As a result, great agencies that could deliver better value and innovative solutions are often overlooked. The client misses out, the process wastes time for everyone, and the final outcome rarely delivers the full potential. Studies show that public procurement RFP processes alone take an average of 57 days from posting to award, with pre-planning and requirement gathering adding even more time. On the vendor side, inefficiencies in communication and response handling further contribute to lost hours. Here’s what I believe needs to change: 1️⃣ Be selective: Shortlist vendors based on expertise, past work, and alignment with your goals. Mass RFQs don’t benefit anyone. 2️⃣ Encourage discovery meetings: A 15-minute conversation can uncover valuable insights and ideas. 3️⃣ Focus on value, not just price: Cost is important, but the cheapest quote often misses the bigger picture. What matters is the outcome. No matter if a company may offer their cheapest price, for a client its always high. I have in my entire career never closed a deal or heard from a client who has ever said "Oh this price is so cheap or valuable, we will go ahead with you." even when I have offered the best price possible and probably the cheapest. If there are no objections, means you will not make the deal. Fact! When procurement focuses on collaboration rather than just quotes, the results are transformative. 💡 I’d love to hear your thoughts on this. How can we make the procurement process better for everyone? #Procurement #EventPlanning #VendorSelection #CorporateEvents #CollaborationOverCompetition #ValueBasedProcurement #EventManagement

In the dynamic world of event planning, the strength of relationships with vendors and suppliers is crucial to the success of your projects. Here are the reasons why these connections are important: 1. Cost Efficiency: Strong relationships with vendors enable you to negotiate better deals, leading to increased budget and profitability. 2. Quality Assurance: Collaborating with trusted suppliers ensures the delivery of high-quality products and services, essential for creating memorable events. 3. Flexibility and Adaptability: Robust vendor relationships provide the necessary support and flexibility to overcome unforeseen challenges smoothly. 4. Access to Resources: Developing long-term partnerships grants you access to a network of valuable resources and expertise to enhance your events. 5. Collaborative Innovation: Open communication and creatively solving problems with vendors enhance a culture of cooperation and innovation, elevating event quality. To excel in vendor negotiations, consider these points: - Preparation: Understand your needs and options before negotiations. - Communication: Maintain clear communication and mutual understanding with vendors. - Win-Win Solutions: Seek outcomes that benefit both parties to strengthen long-term cooperation. - Relationship Building: Invest in long-term partnerships based on respect, reliability, and mutual value creation. Effective vendor negotiations are essential for delivering exceptional events. By focusing on relationship-building and honing negotiation skills, you position yourself for success in the competitive event planning industry. #Event #Evantmanagement #vendor #supplier #Projectmanagement #Eventplanning

Here’s a LinkedIn post sharing challenges in the exhibition and events industry along with solutions, from my perspective: 🎯 Tackling Challenges in the Exhibition & Events Industry The exhibition and events industry is as exciting as it is demanding. Over the years, I’ve encountered several challenges that come with the role, and I’ve developed solutions that work for me. 1️⃣ Challenge: Last-minute changes from clients. 💡 Solution: Always have a flexible project plan with buffer time for adjustments. Keeping an open line of communication with clients ensures smoother negotiations when changes arise. 2️⃣ Challenge: Coordinating with multiple vendors under tight deadlines. 💡 Solution: Build strong, reliable vendor relationships. Regular updates and check-ins, coupled with a detailed timeline, help keep everything on track. 3️⃣ Challenge: Managing on-site issues during event execution. 💡 Solution: Create a contingency plan for possible scenarios. Having a dependable on-site team and assigning clear roles ensures quick decision-making. 4️⃣ Challenge: Staying on budget without compromising quality. 💡 Solution: Prioritize transparency in budget planning. Monitor expenses closely and explore cost-effective alternatives without sacrificing the client’s vision. Every project comes with its unique hurdles, but the key is to remain adaptable, resourceful, and proactive. These strategies have been instrumental in overcoming challenges and ensuring successful project delivery. #EventManagement #ExhibitionProjects #IndustryInsights #ChallengesAndSolutions

Building stronger vendor relationships is key to successful events. Our latest blog dives into the strategies that can help event organizers and vendors collaborate more effectively, leading to smoother operations and better outcomes for all. From clear communication to leveraging technology, discover how to turn vendor relationships into partnerships. Check it out! https://zurl.co/dsAZ #eventprofs #eShowEmpowers #VendorManagement

Communicating properly with vendors from the pre-planning phase to the breakdown is essential. Vendors should know exactly how to contact you and should feel confident that when they reach out, you will respond immediately or in a timely manner. This builds trust and helps to ensure a great execution on the day of your event. We trust this tip will be beneficial to you!💫 #TipTuesday #EventManagementExpert #EventPlanning #Communication

💡 Master the art of measuring success! Our blog breaks down the importance of post-event ROI for vendors. Learn the 3 steps to track ROI effectively and make data-driven decisions that boost your bottom line. Don't miss out—read more now! 📊

Building the right team and selecting the right vendors are crucial components in the success of any event, combining expertise and quality to ensure an unmatched event experience. Here’s why these elements are indispensable: Building the Right Team: A skilled team brings a diverse range of proficiencies, from logistics to digital marketing, ensuring every aspect of the event is managed proficiently. Team cohesion fosters effective problem-solving, responsiveness to unforeseen challenges, and seamless coordination, which are vital to an event's success. Selecting the Right Vendors: Quality vendors enhance the event experience through superior service and reliability. They can adapt their offerings to meet the event's specific needs while ensuring cost-effectiveness and minimizing risks. Established relationships with vendors, like those Litha Communications has cultivated, lead to better service, cost benefits, and a more personalized approach to each event. These long-term partnerships reflect positively on the event's success. Litha Communications’ Advantage: By investing in building lasting relationships with top-tier vendors, Litha Communications ensures that every event benefits from exceptional quality, reliability, and customization. These strong vendor partnerships, coupled with a skilled and cohesive team, are pivotal in delivering successful events that meet and exceed expectations. This strategic approach not only elevates individual events but also contributes to long-term satisfaction and enduring success in event management. #vendor #events #LItha #relationships

Purchasing an all-in-one meetings management platform can be an intimidating process. Not all companies have a procurement department or in-house #eventtechnology experts to steer the purchase process and identify the best fit. To help guide the process, Bridget S. Wagner of #IntentStrategyGroup, a division of M&IW, shares 5️⃣ tips for finding the best #event technology platform for your organization.

Event Management Software Market Growth Analysis, Report And Forecast To 2033 Global event management software market size is expected to reach $13.24 Bn by 2028 at a rate of 12.6%, segmented as by component, software, services Read more https://lnkd.in/gRKGS7RD #marketresearch #marketreport

Streamline your event planning: - Use automation for scheduling and payments. - Collect client details easily. - Keep vendor information in one place. - Enhance through continuous feedback. Explore tools at https://bit.ly/3XaDjxu #PartyPlanning #EventPlanning #Efficiency