Making Room for AV: Why It Matters
When evaluating venues, especially for General Sessions, prioritize AV needs in your space calculations. A good rule of thumb is to reduce the listed capacity by 10–15%.
This adjustment provides a more realistic estimate of the room’s functional capacity, ensuring attendees and equipment have adequate space.
When planning events, understanding a room's capacity goes beyond tables and chairs.
Standard capacity charts typically omit the space required for audiovisual (AV) equipment—a crucial oversight that can lead to complications.
Screens, projector throw distances, AV tech tables, cabling, storage, scenic elements, draping, and more—these components demand significant space.
Without accounting for them, you risk overcrowding or operational challenges.
Additionally, always consider Fire Marshal regulations for aisle spacing, door clearance, and overall safety compliance.
Need guidance? Our team can help you analyze venues and room layouts to ensure your event runs smoothly—without unexpected rigging upcharges or space constraints.
Reach out to me for help or visit our website www.odesignpc.com
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