Create a calendar event

- [Instructor] The first way to create an event on a Google Calendar is to click the plus sign create button on the top left hand side of the screen. From here, click event. The first thing you'll need to do is give your event a title. After that, click inside the date field and choose a date from the calendar. And after that, you can click a time. From here, choose the time that you want your event to start at and you'll notice that the end time immediately reflects the default event duration that we selected in settings. I can click time zone if this is going to be a meeting with people in different time zones. We'll also be going over all day and repeating events later. We're also going to work out later how to add guests to your meeting. I can click this button to make this event a Google Meet video conference and you have a lot of options with this. If you dive deeper into Google Meet, you can even livestream to your YouTube channel. It's pretty flexible and pretty neat, but directly below that I can add a location for my event. Now, this is optional. I can put in a simple text description for my own reference or I could also put in an address. This is useful later if I want to click on Google Maps and bring up how to get there. What's really neat is if you're using the Google Calendar app on a mobile device, it can tell you what time you need to leave your house or wherever you are currently according to what the traffic is doing and how long it's going to take me to get there. It is optional, so you can leave it blank, and I'm going to do that. Directly underneath that, you can click to add a description that is more descriptive text of your event and you can click to include an attachment which is useful if you have any supporting documents or even images for this event. Now below this, I can either keep these at their defaults or click inside to make changes. For example, if we had more than one calendar in this Google calendar, you could choose to select it and create that event on a different calendar. You can also click this dropdown to select the event color. It's only going to change the color for this particular event. This is useful if you want to color code different events. For example, to separate a personal event from a work event. You can specify whether you are busy or free, which is useful if people are trying to schedule events with you, and you want to make sure they know you're busy at that time. We'll talk about visibility later. And finally, I can choose the default notification for this event. It's going to notify me 10 minutes before this event starts. I could click save, but I also want to show you that you can click more options to get into a larger version of the screen. You'll immediately notice that you have more fields and more area to write a description for this event. You can also click to create meeting notes. If we were inviting guests, right in this field you can create a shared Google doc that everybody can see. We're going to be adding guests later, so I'm not going to be worrying about that right now. Right now I'm going to click the big save button at the top of the screen. Here is the event that we just created. You'll notice that it has that new color, but on the left hand side there's an orange bar. This is useful when you start adding multiple calendars. Each calendar has its own color, but you can still color code individual calendar entries in each calendar. You'll start to have a rainbow filled calendar very quickly. So if you want to quickly and visually find out what calendar a certain event is on, always look for this outline on the left-hand side and it will quickly tell you. You'll see on the left-hand side that this Jess Stratton calendar is orange. So that orange line means that's what calendar it's on. So now that we've used that plus sign to create a calendar event, you can also click inside any time slot and click once. It's going to bring up a quick dialogue and you can add some text to it. The date and time is going to be set to whenever you clicked inside that time slot. I could change anything if I wanted to and I can also click more options to get into that larger dialogue that we just saw. However, I'm doing this quickly, so, I'll just click save, and there it is. There's one more way I want to show you that you can create an event. It's by doing the same thing that we just did, except instead of clicking once on the calendar, I'm going to click and drag with my mouse. You'll notice that the end time is expanding. This is useful if you need to create an appointment that's longer or shorter than the default appointment time of one hour. When I'm happy with the time I've selected, I can let go of the mouse. I can see that it has the right start time and the right end time. I'll close out of this. In addition, if I did accidentally create a calendar appointment for the wrong time, I can always click and drag and move it to a different time. The time will be automatically updated. I can even hover my mouse over the calendar event and click down or up to make the duration longer or shorter.