A very typical and real-time global problem we face far too many times. One of the approaches we take in such cases is to kick-start the meeting at the most feasible earliest slot for US / LATAM (6.30-7 AM if they are required). It means, the slot will be reasonably late for APAC / Japan, and that's a compromise both APAC & LATAM team makes in the best interest of the team.

Managing multiple time zones for conferences can be challenging, but there are strategies to simplify it. I use tools like World Time Buddy and Google Calendar to find overlapping working hours, maximizing attendance. Recording sessions for asynchronous viewing is also essential, allowing those who can’t attend live to access valuable content. Clear communication is key—providing schedules in UTC and conversion guides helps avoid confusion. Additionally, I leverage AI tools like SpeakerPlus AI to optimize my talks for both live and recorded formats, ensuring engagement across different time zones. Combining these methods helps manage global commitments effectively and maintain a seamless experience for all participants.

It's important to find times that work for most participants, even if it means some have to join at less convenient hours. Identifying these "golden hours" can maximize participation and productivity. Tools for time zone conversion can help pinpoint these optimal times. Besides, to avoid time zone bias, rotate meeting times so everyone gets a chance to join at convenient hours. This means scheduling meetings at different times of the day, ensuring a more inclusive and equitable work environment.

One of the best ways to get a structure in your life. Have a good calendar, write things down. I'm 62 and still old school so I need to have a diary. With technology I have my mobile phone reminders

Coordinar reuniones en múltiples zonas horarias es un desafío, pero con las herramientas y estrategias adecuadas, se puede manejar de manera eficiente. Primero, utiliza plataformas como World Time Buddy o Google Calendar para encontrar horarios superpuestos, lo que facilita la programación sin dejar a nadie fuera. Segundo, ofrece la opción de grabar las reuniones para que quienes no puedan asistir en vivo tengan acceso al contenido. Por último, si las reuniones son recurrentes, alternar los horarios asegura que no siempre sean los mismos quienes deban ajustarse, fomentando una colaboración equitativa y accesible para todos.

We’ve had many successful conferences which one can use as reference to plan future meetings. Planning a global conference today should not be a problem with all the assistance one can get from modern technology such as Ai, Google time planner, video recording, call ups, notifications through various social medias etc.

I've been working online worldwide since 2012 so I have experienced different challenges as meetings organizer or as Member/participant in others. In both cases the focus, its importance in our agendas and the audience/clients, goals to achieve after them, context, activity length, adaptability and tools are some of the crucial points to have in mind. It's not the same in 1/1 than in global groups and in open audience activities. Each one of these option has Pros & Cons. I usually define it regarding my Target Market audience and Their Time zones finding an average slot even when it requests my early or too late agenda Management. If It's worth it I'm flexible. In public activities have videos on demand for absent registered audience helps

Managing #time zone divergences for a conference can be tricky, but I aim to make it as #smooth as possible. Understanding participants' time zones is key. A 9-hour difference is manageable, but beyond that, a hybrid solution may ensure #effective #participation. Virtual events are great, but #in-person still offers unmatched value. #Choose the #right #approach based on your #goals for a #successful #outcome. #EventPlanning #GlobalConferences #HybridEvents #EffectiveNetworking #TimeZoneManagement #LuxuryEventPlanner #EventSuccess

Organizar conferencias y/o reuniones con participantes de diversas zonas horarias es un gran desafío, pero con una planificación estratégica y un enfoque centrado en las personas, es posible superar este desafío y garantizar su éxito de nuestros. Es fundamental tener claro el objetivo principal de la reunión. ¿Qué queremos lograr? Al definir claramente nuestro propósito, podremos tomar decisiones más informadas sobre el horario y el formato más adecuados. Por ejemplo, si buscamos generar ideas innovadoras, una sesión interactiva en un horario que funcione para la mayoría puede ser ideal. Sin embargo, si el objetivo es compartir información específica, una grabación de la sesión puede ser una solución más flexible.