For managing a live event with remote staff, most important is an effective communication and below points to be taken care of: - To share a presentation via email or whatsapp with the team including all the details. - To assign individual responsibilities for various tasks. - To have a meeting on Teams or Zoom and ensure that everyone is on the same page as well as to clarify any doubts. - All the details of Pre-event, event and post- event to be clearly presented. - Everyone to be available on call or whatsapp during the whole period.

Use real-time collaboration tools like Slack or Microsoft Teams to keep everyone connected. Schedule regular check-ins and establish a clear chain of command to ensure tasks are communicated and executed efficiently.

I think the most important thing is to have someone as the on site point of contact, and to be available for the entirety of the event via cell phone. The on site staff will look to someone when something inevitably goes sideways, big or small. Have someone you can trust to take care of the small things, and be prepared to make spur of the moment calls on the big stuff.

- Clear mission and direction - Slack, g-suit - Weekly check in meetings and 1<>1 with direct reports - Clear briefing - Most importantly, create a culture where it's ok to not be the smartest person in the room and don't fear looking dumb. Ask all the questions!

Make sure that you have someone who is in charge and that your employee's or volunteer's roles are well defined. Establish specific Slack channels and advise the types of notifications you're expecting to see in each one. Make sure folks have these on their phones. Make sure folks know where they can ask questions vs. post deliverables. For folks with radios make sure they know which channels they can get assistance with. Make small laminated directories they can wear on their lanyards.

Ensure seamless communication with remote staff for your live event by leveraging powerful tools like Slack for real-time updates and Zoom for virtual meetings. Create dedicated channels for specific teams and topics, and use video conferencing to foster collaboration and address issues promptly. Utilize project management software like Asana or Trello to track tasks and deadlines, ensuring everyone stays aligned. Regular check-ins and virtual team-building activities help maintain a strong sense of connection, even across distances. Effective communication is key to a successful remote event production!

Collaboration is important when dealing with remote staff. Communication must provide clarity, and having weekly meetings is suggested as a way of staying in touch and on top of the details. Divide and conquer is a way to support a seamless delivery. Once your staff is in place, the rest will fall into place organically. Play up peoples strengths and weaknesses, in an effort to meet the clients expectations. Use this opportunity to mentor the staff as they are the backbone of this event. Showing your appreciation to your staff can connect everyone and provide the project with an injection of excitement and energy. Remind your staff, that you are all in it together, by prioritizing what matters to them during the planning stages.

A precise instruction list to all staff and always be available for last minute changes to all. I learned from an awesome producer many years ago , (Dick Clark) to shoot for a 3 second delay. It’s a very high goal, but keeps everything going off on time ,and putting on a great live show.

When managing staff remotely, I always assign one lead or main point of contact (POC) to streamline communication and reduce confusion. By consolidating leadership under one main contact, remote event management becomes more efficient, consistent, and adaptable.