Assign the tasks based upon the individual team member's giftedness - the 20% of things they are best at doing. When everyone on the team is operating in their strength zone, they are contributing at the highest level, leveraging outcomes for everyone. It's also important that each team member clearly understands how his/her role contributes to the desired outcome for the team. This creates a collaborative environment where high performance is fostered and exceptional outcomes are delivered.

Hot tip - Don't get stuck in email exchanges. Have a quick team meeting to discuss priorities and capacities, and then assign tasks and accountabilities.

1. Prioritizing: Decide if the task is urgent or important. 2. Delegating: Assign tasks to team members based on their skills and availability. 3. Communicating: The team informed regularly about the new task and any changes to priorities. 4. Tracking Progress: By monitoring the progress to make sure the task gets done on time.

When unexpected tasks arise, stay calm and prioritize them based on urgency and importance. Communicate openly with your team, explaining the situation and its impact. Identify team members with the right skills and capacity to take on additional responsibilities, ensuring no one feels overwhelmed. Delegate tasks clearly, providing necessary resources and support. Encourage collaboration, allowing team members to assist one another where needed. Check in regularly to monitor progress and adjust assignments if necessary. Recognize the team's efforts and foster a culture of adaptability to handle challenges effectively while maintaining morale.