Your nonprofit team is showing signs of burnout. How can you balance their workload effectively?
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Regular personal check-ins:Schedule consistent one-on-one meetings to gauge individual stress levels and redistribute tasks accordingly. This helps identify burnout early and ensures every team member feels supported.### *Promote quality time off:Encourage the use of vacation days and mental health breaks to keep your team refreshed. Leading by example, take time off yourself to advocate for a healthy work-life balance.
Your nonprofit team is showing signs of burnout. How can you balance their workload effectively?
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Regular personal check-ins:Schedule consistent one-on-one meetings to gauge individual stress levels and redistribute tasks accordingly. This helps identify burnout early and ensures every team member feels supported.### *Promote quality time off:Encourage the use of vacation days and mental health breaks to keep your team refreshed. Leading by example, take time off yourself to advocate for a healthy work-life balance.
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The number one cause of burnout in nonprofits is limited human resources, slow recruitment, lack of work-life balance, and unhealthy working norms. You need to make sure that people are given work that does not stop them from being able to enjoy their lives. In nonprofits, staff working overtime is encouraged by some supervisors. Give staff the opportunity to work from home if they show that they are able to handle their work. Lead by results instead of being a micromanager.
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Early in the pandemic started a 4-day work week and started front loaded vacation time at the beginning of the year. If anyone is concerned about the approach, our team has been more effective than ever. Exceptions are made if a deadline or critical event or meeting needs to happen on a Friday. The use of zoom meetings is both practical and exhausting. Trying to balance meeting time with thinking time and other work time is a challenge that we have been trying to take on. One way we’ve approached this is trying to limit the number of hours of meetings per day. We are policy advocacy organization and not frontline service organization so we are able to do these kind of strategies to minimize burnout.
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It is important to prioritize your work when you have a small staff and a large workload. There is a tendency for non-profits to add just one more service or serve just one more population or geography. These additional services often come with little additional staffing or finances which spreads out human capital and fiscal resources more thinly. A clear mission with measurable outcomes of effectiveness is critical to organizational effectiveness. Developing precise metrics and adhering to them can help stop organizational drift which adds to burnout.
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I +1 “Encourage time off,” the challenge is that there are many reasons why people don’t do this even when encouraged. I suggest we be more proactive through org wide routines. I recommend creating breaks in the week and year for ALL staff. If you are the one person who wants to rest but you don’t see anyone else taking a break, it’s easy to feel guilty, ashamed, and unworthy. Rather, implement breaks that benefit everyone so that no one has to stand out. Plus, you help people by investing in their rest even when they don’t realize how much they need it. And, they see YOU care about their wellness. We have No Meeting Fridays so there are forced breaks from meetings. We also have at least a week off in both the summer and winter.
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1) Hire people who actually want to bring a change along with you. The main attribute and quality your team needs to possess is altruism. Now, even people who are altruistic in nature can have burnout later down the line. Therefore, it's crucial to have a strategic leader and not a boss in your organization so that workload gets properly distributed in your team. 2) As a leader, you need to keep your team spirit high and tell them from time to time that what they are doing is actually bringing a change in this world. This is very important because your team, especially volunteers, can often feel like they are not gaining much or earning much in life compared to their peers in a profit organization.
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Work life balance is very important, disconnect totally from the work related once you are out of the office . Sport is very key to reduce the stress and barn out , avoid alcohol as way of reducing stress as it increases stress instead of reducing . Read books and listen to music or watching movies .
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Oddly, I haven't found that the solution to burnout is reducing workload. More often, people are exhausted because they don't see any progress being made, that they're in a never ending, inexplicable hamster wheel. Time away, flexible schedules, regular check-ins -- that's all good. The question is, how do you reconnect to the impact you want to have, or maybe are having, but you can't see it from where you are? I've had some success with assigning a special project, something short term with a clear mission outcome that requires creativity and judgment. The energy and satisfaction people derive from something new typically comes back to their regular work.
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To combat burnout in your nonprofit team, assess workloads, set realistic goals, and foster open communication. Encourage work-life balance through flexible arrangements and adequate support. Prioritize self-care initiatives and recognize team efforts to boost morale. A supportive environment enhances well-being and engagement, ensuring effectiveness in achieving your mission. Remember, your team observes leadership behavior; how leaders act influences trust and openness about burnout. By modeling healthy practices and maintaining dialogue, you can create a resilient, motivated team ready to tackle challenges and pursue your nonprofit's objectives.
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One thing I’ve found helpful is to add celebration among different work groups and among different status levels. Enjoy time after a big deadline, a huge event or a stressful situation to take time together - during work hours. Don’t expect employees to sacrifice their own time for more work related activities. Encourage new associations among employees and plan activities of their interests.
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One thing I've found helpful is to do a Mental Toughness Warrior team building in nature (hiking, trekking, mountain climbing). It takes their minds of work for a day or 2, refresh teamwork, and refocus on what matters. For details or a MTW experience, I can help to plan yours.
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I will be doing an episode of The Nonprofit Fix podcast shortly (probably within 2 weeks) focused on this very topic. We are calling it the Nonprofit Survival Guide. A few of the topics include (1) The power of listening (2) humility (3) Money as a tool (4) Power does not have to corrupt and (5) Small organization size is beautiful but midsize is probably better to mitigate burnout.
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