Allocate a specific time for your emails every day. Hit that “delete” button. Labels, Folders, Categories, and Tags to the rescue. Convert your group email accounts into shared inboxes. Flag or create SLAs for emails that need 'more' attention.

Sometimes the simplest things can make a big difference, like taking a few moments to unsubscribe from marketing materials that are no longer relevant to us.

The use of labels to filter and organize my emails have been quite helpful. This helps me to effectively identify and prioritize the messages that needs to be responded to urgently and those I can attend to later.

Know your clients; know their matters. First thing each morning address emails and phone messages - this will organize your day alongside anything left from the previous day and in addition to your regular administrative tasks. Of course if there is something that requires your immediate attention over other matters, then address that accordingly. Be certain to keep important memos in each file that track your deadlines, progress and timelines.

On the busiest day, I would work on emails for 2 hours, focusing on responding to no-brainer emails and marking them as a check on my inbox. However, emails with complex questions or tasks Would be worked on after admin duties. I then work on my admin duties for 3-4 hours. Suppose there is a project deadline before the end of the day. I would cut my admin hours to 2 hours and then work on the project due that day if I finish within a few hours. I would get back to emails with complex answers. Usually, I would just work vice versa from emails to admin in order for me to also walk around the office, not glued to my seat. It helps a lot.

I create a To do List and then prioritise the urgent tasks to be processed and follow the task process in order on my to do List for execution 1 by 1

Working in an administration environment, the reality is that some days, the emails just keep coming. Personally, a cluttered mailbox can be problematic so I have implemented the following strategies over the years: 1. Use mailbox folders to arrange correspondence (whether that is by department or person or anything else). 2. If a matter has been dealt with, move it from the main inbox into one of the folders. This ensures that your inbox contains only information to tasks that are still pending. 3. If you are cc'd in correspondence, let the main recipients respond first (if it was intended for you, it would have been directed to you). 4. Lastly, if a response takes 5 minutes or less, just do it (small matters can be easily closed off).

One thing i have found helpful is having an organised mailbox. Also priortise most urgent to non urgent and action what is most urgent first. I like to make folders in my onbox and once a email is actioned then file away to the right catergory.