How do you tap into your team's expertise in project decision-making?

1 Identify the decision type

Not all decisions are the same. Some are simple and routine, while others are complex and uncertain. Some require quick and decisive action, while others allow for more deliberation and consultation. Project leaders need to identify the type of decision they are facing, and choose the appropriate decision-making model accordingly. For example, they can use the Vroom-Yetton-Jago model, which helps them determine whether to make the decision alone, consult with the team, or delegate the decision to the team, based on factors such as time pressure, quality, acceptance, and expertise.

2 Involve the right people

Once the project leader decides on the level of involvement of the team in the decision-making process, they need to select the right people to participate. They should consider the following criteria: relevance, diversity, credibility, and availability. Relevance means that the team members have direct or indirect stake or interest in the decision. Diversity means that the team members have different backgrounds, skills, opinions, and perspectives that can enrich the discussion and avoid groupthink. Credibility means that the team members have the trust and respect of the project leader and other stakeholders. Availability means that the team members can commit the time and energy needed for the decision-making process.

5 Evaluate and monitor the decision

Project decision-making does not end with making the decision. Project leaders need to evaluate and monitor the decision and its outcomes, and tap into the team's expertise to do so. They can involve the team members in setting and tracking the key performance indicators, measuring the impact and benefits of the decision, and identifying and addressing any issues or risks that arise. They can also involve the team members in reviewing and reflecting on the decision-making process, and identifying the strengths and weaknesses, the lessons learned, and the best practices to apply in the future.

Project decision-making is a collaborative and dynamic process that requires project leaders to tap into the team's expertise. By following these tips and best practices, project leaders can leverage the team's knowledge, skills, and perspectives, and make better decisions that lead to successful project outcomes.