Here's how you can effectively manage time to avoid procrastination in commercial real estate.

To avoid procrastination, we prioritize tasks that drive deals forward, like managing contract deadlines and property showings. Using tools to ensure we are organized in our actions, we break tasks down by urgency and importance—ensuring the critical items get done first. This approach helps us consistently close deals and stay efficient, allowing us to deliver strong returns for our investors while managing the complexities of multifamily properties.

Es un excelente enfoque para combatir la procrastinación en el sector inmobiliario comercial. La Matriz de Eisenhower es una herramienta poderosa que permite mantener el enfoque en lo que realmente tiene un impacto significativo. Priorizar las actividades urgentes e importantes, como los plazos contractuales o las visitas a las propiedades, garantiza que los elementos clave del negocio no se queden atrás. Delegar o descartar tareas menos importantes es clave para evitar que las distracciones dominen el día a día. Esta estrategia, aplicada con disciplina, puede optimizar el tiempo y mejorar la productividad significativamente.

Caffeine. . .

When you're in the day-to-day, it can feel like everything is urgent, and everything needs to be done today. However, what has worked for me is hyper-prioritization and time-blocking. Anything that has an upcoming deadline or will need to take a little time before the deadline arrives becomes a priority. However, whatever starts to help realize an end/paycheck sooner should always remain the priority. Yes, new listings are important, and if there's a deadline to compete it may be a priority. Getting paid is how we eat and where focus should be. Time-blocking is a key way to manage priorities and give flexibility as things come up. Outline the tasks and estimated time to complete those tasks will help execute one priority at a time.

Effective time management is crucial for success. To combat procrastination, prioritize tasks based on urgency and impact. Use tools like the Eisenhower Matrix to distinguish between tasks that need immediate attention, those that can be scheduled, delegated, or eliminated. By focusing on high-priority activities—such as contract negotiations, property showings, or deal-closing steps—you ensure that your time is spent on actions that directly drive results.

Procrastination in commercial real estate can derail productivity, but prioritization is a powerful antidote. Beyond the Eisenhower Matrix, consider leveraging digital tools like task managers (e.g., Trello or Asana) to visually organize and track progress on key actions. Breaking down larger tasks into smaller, actionable steps also helps maintain momentum. Additionally, blocking time for high-priority activities ensures you're dedicating energy to critical actions like negotiating contracts or closing deals, rather than getting sidetracked by less impactful tasks. This focused approach fosters efficiency and accelerates success in a fast-paced market.

Outlining next week's tasks can be a major game changer. Then, time-blocking those through the week will help you stay on task knocking one priority out at a time. If something needs to move, it's a natural game of Tetris, prioritizing the need at the moment. While keeping what needs to be done on your plate and not losing site of those other tasks.

We allocate specific time slots for crucial activities like market research, investor meetings, and property inspections. This level of organization allows us to tackle high-priority tasks head-on, keeping projects on track and ensuring no opportunity is missed. Our thorough planning and disciplined approach enable us to close deals efficiently, maximize returns for investors, and consistently grow in a competitive market. Time is a valuable asset, and we know how to use it wisely.

I had a client once who needed several properties evaluated within a week, and I found myself scrambling. After that, I started blocking out specific time slots for each task—market analysis, inspections, and client calls. This shift to a well-planned calendar ensured I could deliver on time without feeling rushed, helping me stay focused and avoid procrastination.

Totalmente de acuerdo. La planificación exhaustiva es clave en la gestión del tiempo en el sector inmobiliario comercial, donde las múltiples tareas y demandas pueden resultar abrumadoras. Asignar bloques de tiempo específicos para actividades clave, como estudios de mercado, reuniones e inspecciones, permite mantener un enfoque claro y reduce la tentación de procrastinar. Un calendario bien estructurado no solo organiza las operaciones diarias, sino que también ofrece visibilidad de las prioridades y facilita la toma de decisiones rápidas. Esta estructura mejora la eficiencia y ayuda a cumplir objetivos sin perder de vista las tareas más importantes.

Planning ahead is key to managing time effectively. By blocking out specific time slots for key tasks—like market research, client meetings, property inspections, and follow-ups—you create a structured workflow that reduces the risk of procrastination. A well-organized calendar acts as a roadmap, helping you stay focused and proactive. With clear priorities and set deadlines, you’re more likely to meet your goals, handle unexpected challenges, and keep deals moving forward. Prioritizing planning ensures that you’re always operating with purpose and efficiency.

Planning ahead is essential for maximizing productivity in commercial real estate, where time is often a scarce resource. In addition to blocking out specific time slots for key tasks, consider using tools like Google Calendar or Outlook’s scheduling features to set reminders and avoid overlap. Prioritize high-impact activities, such as client negotiations or property evaluations, during peak energy hours. Additionally, build in buffer times for unexpected developments. A structured calendar not only ensures you stay organized but also allows for flexibility to adapt to changing client needs, keeping you agile and responsive in a dynamic market.

Es un consejo muy acertado. En el sector inmobiliario comercial, donde las oportunidades a menudo dependen de una respuesta rápida y precisa, las distracciones pueden ser costosas. Crear un entorno propicio para la concentración es esencial para evitar la procrastinación. Minimizar las interrupciones, como silenciar el teléfono durante el trabajo profundo o usar herramientas que bloqueen distracciones digitales, permite enfocarse en las tareas más importantes. Controlar el espacio físico y digital no solo mejora la eficiencia, sino que también garantiza que no se pierdan oportunidades valiosas por falta de atención o retrasos innecesarios.

Distractions can cost deals and delay progress. That's why we cultivate a focused environment, minimizing interruptions during key tasks like analyzing properties or negotiating contracts. By controlling distractions—silencing phones, limiting digital noise—we stay sharp and fully engaged. This focus ensures we capitalize on every opportunity, delivering strong returns for investors. Our commitment to efficiency allows us to stay ahead in a competitive market, always prioritizing what matters most: closing deals and maximizing value.

To effectively eliminate distractions, I rely on time-blocking to create focused work phases. During these periods, I clearly communicate with colleagues and clients (e.g., by setting my Teams status) that I’m temporarily unavailable, so I can concentrate fully on the task at hand. I also take on small tasks and work through them using the Pomodoro technique. Additionally, the active change of location, in line with the ideology of activity-based working, helps me stay focused. For example, moving from an open office to a quiet meeting room or focus pod allows me to work more efficiently by minimizing distractions and enhancing concentration on the tasks ahead.

Turn off your phones when you are in the flow state. It may seem counter intuitive when this is how you do business. However, you can always call people back and is how you will avoid distractions taking you away from the priority in the moment. I have personally turned off all other alerts as well so that when my phone is on, other distractions don't creep in.

Distractions can derail productivity and cause missed opportunities. To combat this, create a focused environment by minimizing interruptions. Silence your phone during critical tasks, use apps to block social media, and establish clear boundaries for when you're available. Additionally, organizing your workspace to eliminate clutter and setting designated "deep work" hours can significantly enhance focus.

Eliminating distractions is crucial in commercial real estate, where every moment counts. Beyond silencing your phone or using apps like Focus@Will to stay productive, consider creating a physical workspace that minimizes interruptions—whether that's setting clear boundaries with colleagues or utilizing noise-canceling headphones during critical tasks. Time-blocking is another powerful strategy; dedicate specific hours for deep work, such as market analysis or client proposals, and avoid multitasking. By managing both your physical and digital environment, you not only boost focus but also enhance your ability to seize opportunities in a competitive, fast-moving industry.

We use Asana for our CRE tasks In the commercial real estate industry, efficiency and coordination are key to managing complex projects. We rely on Asana to streamline our workflow, keeping our team aligned and on track. With Asana, we can assign tasks, set deadlines, and monitor progress in real-time, ensuring nothing falls through the cracks. The platform allows us to collaborate seamlessly with internal and external stakeholders, providing transparency and accountability throughout the project lifecycle. From leasing and property management to investment decisions, Asana helps us stay organized and focused, driving better results for our clients.

At one point, I struggled with tracking follow-ups, which led to delays in client responses. Once I implemented a CRM system to manage my communications and automated reminders, I was able to focus on high-priority tasks like deal negotiations. By using technology to handle the administrative side, I significantly reduced procrastination and improved my overall efficiency.

Technology is a powerful ally in streamlining tasks and boosting productivity. Tools like CRM systems, virtual tour software, and automated property management platforms help manage client relationships, showcase properties remotely, and organize deals more efficiently. By automating routine tasks such as scheduling, follow-ups, or document management, you free up valuable time for strategic decision-making and high-value activities. Embracing these technologies not only enhances workflow but also reduces the temptation to procrastinate, keeping you focused on what matters most.

In commercial real estate, leveraging technology can drastically improve efficiency and productivity. Tools like CRM systems (Salesforce, HubSpot) can automate client follow-ups and track communications, while virtual tour software (Matterport, iGUIDE) allows for 24/7 property viewings, saving time on physical showings. Additionally, project management platforms like Asana or Monday.com help streamline tasks and deadlines. By automating routine processes and centralizing operations, you free up time for higher-value work—like strategy, negotiations, and relationship building—ultimately reducing the risk of procrastination and boosting business performance.

Managing time in real estate or any business for that matter can be tricky with so many moving parts. One hack I’ve found useful is breaking big tasks into bite-sized steps—just like you mentioned. When we’re working on acquisitions, instead of seeing it as one big deal, we break it down into smaller tasks, which keeps the momentum going. Elevate Virtual Assistant services have been a game changer for us too—they help streamline those repetitive tasks, so I can focus on the bigger deals. It's all about leveraging your resources!

we break down complex projects into manageable steps to maintain momentum and ensure progress. For example, a property acquisition isn't just one massive task—it's a series of stages: from market analysis to due diligence, negotiation, and closing. This method allows us to tackle each phase efficiently, reducing overwhelm and keeping deals moving forward. Our expertise in managing these intricate processes ensures that we consistently deliver value to investors, maximizing returns through a structured, step-by-step approach to every project.

Large projects can often feel overwhelming, leading to procrastination. Breaking them down into smaller, more manageable tasks is a proven way to stay on track and maintain momentum. For example, instead of tackling an entire property acquisition at once, divide it into stages such as market analysis, due diligence, negotiation, and closing. Each small win keeps you motivated and helps you progress steadily.

Breaking down large commercial real estate projects is essential for staying on track and reducing overwhelm. By dividing tasks into clear phases—such as market research, financial analysis, due diligence, and lease negotiations—you can prioritize effectively and avoid procrastination. Tools like Trello or Asana can help visualize these stages and track progress. This approach not only makes complex projects more manageable but also boosts productivity by creating achievable milestones. With each completed task, you'll build momentum, maintain focus, and ultimately drive successful outcomes in a more structured and less stressful way.

After a particularly hectic month, I took some time to evaluate where my time was going. I noticed that I was procrastinating on property research, pushing it to the last minute. By reflecting on this, I adjusted my routine to tackle research first thing in the morning, ensuring it didn't fall through the cracks. Regular reflection helped me spot inefficiencies and refine my time management strategies.

ChatGPT said: ChatGPT Regular reflection is a cornerstone of effective time management, especially in the fast-paced world of commercial real estate. By evaluating your workflows weekly or monthly, you can pinpoint inefficiencies and adjust your approach. For instance, if you find yourself procrastinating on tasks like financial modeling or client follow-ups, it may be time to prioritize them or delegate. Tools like time-tracking apps (e.g., RescueTime) can provide insights into where you’re spending your time. This process fosters continuous improvement, helping you stay proactive, focused, and adaptable to changing market dynamics, ultimately boosting productivity and success.

Regular self-reflection is crucial for continuous improvement in time management, especially in commercial real estate. By periodically assessing what strategies are working and identifying areas where procrastination creeps in, you can refine your approach and stay on track. This practice helps you recognize patterns in your work habits that may hinder progress, allowing you to adjust your priorities or workflow accordingly. The key to long-term success is adapting and fine-tuning your methods to stay proactive, efficient, and aligned with your goals.