Consider implementing regular progress reviews to adjust timelines as needed. Also, provide a detailed plan on how the extra time will be used to enhance the final outcome. Maintaining transparent communication about challenges and solutions also helps build trust with the client.

For me, effective communication is essential! It’s vital to keep communication regular and prompt while maintaining transparency. This should include not just phone calls, but also in written. By clearly explaining to the client why additional time is necessary and providing a glimpse into the workflow, they can better understand the situation and become more receptive to the additional time and budget. Additionally, it’s important to present alternatives, such as a quicker version that may lack some features initially, with the plan to add these features in the next version later on.

When you’re chatting about timelines, make sure to be open about why you need more time. Whether it's because of tricky tech challenges, making sure everything’s up to quality standards, or doing thorough user testing, explain how having that extra time will make the final product way better.

with my long experience with Virtual reality, I can explain it’s the best solution for company’s. imagine your client in Europe and you are in America, you only needs simple oculus for 300€ that’s the price it’s crazy and conect with your client not only it’s conection it’s a experience with barriers with the language, religion or whatever and you can record all the s esión however they are the new age with news rules and if you no now’s your company is lost news opportunities in productivity, safety, values and sustainability between others. By @elisabetbolarin

In my experience, effective time negotiation is crucial for project success. I follow a structured approach: 1. At the start of a project, I establish a realistic timeline and communicate it clearly to stakeholders. This helps manage expectations and prepares them for potential shifts if necessary. 2. I highlight the benefits of allocating additional time, such as improved product quality or enhanced user experience, to demonstrate the value of the extension. 3. When facing tight deadlines, I offer interim solutions or phased approaches that allow for immediate needs to be met while ensuring the complete solution is delivered with the desired quality.

Well firstly always have a process before starting any project. This will help identify the timeline and SOW. Start with SOW and get approval for each major step. With this, Both the parties will be in clear and when the need comes to extend the timeline then be clear with the client on why the timeline is extended and if there will be any extra cost to it or not and again follow with approvals. This will help with gaining clients' trust and avoid any confusion throughout the project.

Here's an unorthodox approach : it's a VR project right? The client should then be "with you" , actively 'walking' at world-scale... in the VR world. At the very outset at your cost (or theirs) send them a VR headset. Once inside 'the world' —realistic timelines “automagically” align with expectations. win-win. Best wishes.

The question is whether it's only about time or about both time and budget? What's important, as mentioned before, is to communicate regularly and in a timely manner. This should not only be done via Teams or phone but also in writing. It often helps to briefly explain to the client why the extra time is needed and to give them some insight into the workflow. This way, they better understand the reasoning behind it and are more open to the "extra" time and budget. It’s also important to offer them alternatives, such as a version that is quickly produced but doesn't include all the features yet. These features can then be integrated into version 2.0.

Mission creep can be another significant challenge that needs to be addressed. To safeguard against this, it's essential to clearly define how any potential scope expansions will be managed in your agreement. In particular, providing your client with a clear understanding of progress is crucial for VR projects. Invite them to experience the project firsthand through the VR headset whenever possible. This immersive approach helps clients better visualize the evolving work and ensures alignment on expectations, making it easier to catch and address any deviations from the original plan early on.

This process is the same for any software project, VR or not. The main difference is often the gap in understanding. Software projects for the web, a pc or mobile device are more likely to be familiar to a client. They may have an idea of time trade offs from past projects. This is less likely with VR.