Sometimes it depends on how much time is available. It helps if there is enough trust that allows for open dialogue, to address power dynamics, and for people to get to know what skills and experience exist in the room. Create a draft list of engagement guidelines/community agreements, then ask for participants to add. Introductions allow for getting to know people's skills and experiences and to ask for acceptance that each person can contribute to the work. Ask participants to write about why they are interested in organizing on the issue, then share in pairs what they wrote, then round robin share in large group. Include a listening activity to remind people to make space and share equitably. Redirect when someone speaks too much.

If time allows split participants into groups. In each group have everyone put their thoughts on sticky notes without talking to each other, could also provide thought provoking questions for them to answer in this matter. Once time is up, have the groups put like answers together, and then have the groups report out their info. This gives those a chance to voice an opinion or thought that might not have been brought up if there are dominate individuals in the group by having them using the sticky notes in this fashion without talking to one another in the group.

I like to start with a ice breaker to put everyone at ease and then I like to share the "Rules"! The "Rules" are that everyone gets equal time, no interruptions, no judgements or criticisms, and ample opportunities for feedback to make sure everyone is engaged. Listening is the great superpower that we want everyone to use. And use it actively. Make sure no one grabs all the attention, keep the meeting moving with positive guidance and remind people of the "Rules".

Maybe the questions should be - who should be involved in leading / facilitating the community organizing meeting? I have found success in having a planning team who can answer the many questions that come up and contribute resources and relationships.

Discussions thrive when everyone participates, bringing their unique perspectives and expertise to the table. The key to meaningful engagement lies in thoughtful planning: tailoring the agenda to reflect individuals’ specialisms and posing targeted questions ahead of time, encourages active contributions. Ensuring participants feel valued and listened to is essential, as is breaking into small groups for feedback. It’s also critical to respect the efforts of community practitioners, who often contribute their time without the financial support afforded to public sector representatives or larger organisations. Their voices are vital to the true needs of our communities, and ensures more inclusive and impactful outcomes.

Some effective strategies: 1. Set norms for respectful communication. 2. Implement methods like round-robin sharing, small group discussions, or fishbowl formats to encourage participation from all attendees. 3. Make a conscious effort to invite individuals from different backgrounds. 4. Consider using digital tools like polls or anonymous question submissions to engage participants who may feel hesitant to speak up in person. 5. Offer resources or training for individuals who may need assistance in expressing their thoughts. 6. Follow Up: This shows participants that their contributions are valued and encourages ongoing dialogue. Important that everyone feels empowered to share their insights.

It’s always helpful to encourage everyone to create interaction agreements which will include setting the boundaries so everyone can be heard. For example these are the ones I lean into for myself: 1. Step Up Step Back to give space for our quiet leaders and others who share often can practice listening to others; 2. Ask a question not tell a story; and 3. Speak your truth not someone else’s.

To make sure everyone feels heard during your community meeting, plan ahead with a clear agenda and invite a mix of people. During the meeting, create a safe space with clear rules, ask open-ended questions, and give everyone a chance to speak. Actively listen, paraphrase, and ask questions to show you care. If some people talk too much, gently guide the conversation back to others. After the meeting, summarize key points, create an action plan, and ask for feedback. This way, everyone feels valued and heard.

Organising a meeting in a community can be very demanding. To ensure everyone is on the same page with you;- you can set out guiding rules, don't dominate the audience and don't impose your own opinion on your audience. Use demonstration, info graphics that are captivating and details the agenda and ask everyone to write his/ her questions down as well as contribution to the teachings if you are handling a big crowd. Set out time to address all questions.

One thing I've found helpful working as a community mobilizer is planning ahead of time to know your audience and establishing hands on activities which align with your target audience to ensure everyone participants feel involved and their opinions count