This is absolutely crucial when hanging around a VIP. VIPs get pampered all the time, and if you're acting the same, you're not going to stand out. Limit the compliments to genuine ones only, and control your excitement so you don't act super giddy around them.

The following points to be persuade. 1) Constant follow up. 2) Follow up of their arrival time with their close Alie. 3) Instead to waiting for their updates, host should have proactive module, like things being ready once they arrive & till the time, they are late they can have some engagement activity.

Handling a late VIP guest at a conference opening ceremony requires a blend of professionalism and quick thinking. Here’s how I’d approach it. 1)Stay Calm and Collected: Maintain composure to reassure the audience and the team. 2)Communicate with the Team: Inform the event staff about the situation so they can adjust any plans accordingly. 3)Engage the Audience: If there’s a delay, fill the time with engaging content—perhaps a brief introduction to the conference theme, or a short video or slideshow about the event. 4)Update the Audience: If appropriate, provide a brief update on the VIP's status, framing it positively to keep the audience engaged. 5)Create a Backup Plan. 6)Welcome the VIP Gracefully 7)Thank the Audience for Their Patience.

Please find my comments below: 1) Personalize the experience: Consider the VIP's preferences & needs & make adjustments to accommodate them. For example, you can arrange for their preferred seating or deliver event materials to their room in advance along with some refreshments. 2) Anticipate needs: Personally welcome & address the VIP needs & concerns proactively to avoid last-minute issues. 3) Communicate clearly: Keep VIPs informed of any changes or issues that might affect their participation & keep them updated on what points have already been discussed in their absence. 4) Gratitude: As a token of gratitude, would thank the VIP by handing over a small memento for gracing the occasion & for their valuable time.

VIP late arrival happens due to their busy schedule and in this situation we need to keep engaged the audience and follow up with the coordinator on ETA . Such scenario can be avoided with strong follow up before event .

This is is very important issue to deal with.The audience should be well informed of the situation in a more professional way to maintain a sense of trust. Unexpected issues like this can happen anywhere and one might not know why it happened like that. The audience should be engaged with interesting activities to cover up with the time.You should also stay in touch with the VIP and let them know of their importance to the program so that it does'nt continue to happen always

El invitado si es VIP es más que seguro que es un gran profesional y un excelente ser humano que también puede ser vulnerable a diferentes circunstancias que no podemos controlar. Pongo a mi favor esa vulnerabilidad para conectar con el público y empezar a generar empatía hacia el invitado, disminuyendo la reactividad y posibles molestias que tenga la gente. Para que cuando el invitado llegue el público conozca la realidad y pueda aceptar el retraso.

Cuando un invitado VIP llega tarde inesperadamente, es crucial manejar la situación con discreción y sin interrumpir el flujo de la ceremonia. Coordina con el equipo para asegurar una entrada fluida, permitiendo que el VIP se acomode sin llamar la atención excesiva. Mientras tanto, mantén el enfoque en el programa, adaptando los tiempos si es necesario, pero sin perder de vista los objetivos del evento. La clave está en la flexibilidad y en la preparación para situaciones imprevistas, manteniendo siempre una actitud profesional y calmada.

I would pretend that the delay had been agreed upon, to give more emphasis to his presence at the event. I could then welcome him in a resounding manner, eliciting surprise and applause from the participants. The delay would immediately be forgotten and seen instead as an event management choice.

I personally will welcome the delegate politely and handover any conference material and program to them. Brief them discreetly on what they have missed out on and if there were important announcements made and also . Remind them on the importance of punctuality for next time in a polite manner