What are the common challenges and pitfalls of writing an evaluation report for an arts project?

3 Organize your report logically

A third challenge in writing an evaluation report for an arts project is to organize your report logically. You want to present your information in a way that is coherent, structured, and flows well. You should follow the basic elements of an evaluation report, such as an executive summary, an introduction, a methodology, a results section, a discussion section, and a conclusion. You should also use headings, subheadings, tables, graphs, and other visual aids to break up your text and make it easier to scan and digest. You should also use transitions, signposts, and summaries to connect your ideas and guide your readers through your report.

4 Support your claims with evidence

A fourth challenge in writing an evaluation report for an arts project is to support your claims with evidence. You want to show that your project has achieved its objectives, delivered its outcomes, and created its impact. You also want to show that your evaluation methods are valid, reliable, and appropriate. To do this, you need to provide evidence from various sources, such as quantitative data, qualitative data, testimonials, case studies, and observations. You should also analyze, interpret, and synthesize your evidence, and explain how it relates to your evaluation questions and criteria. You should also acknowledge any limitations, gaps, or biases in your evidence, and how they might affect your findings and conclusions.

5 Balance your strengths and weaknesses

A fifth challenge in writing an evaluation report for an arts project is to balance your strengths and weaknesses. You want to showcase your project's successes, achievements, and best practices, but you also want to be honest, realistic, and constructive about your project's challenges, difficulties, and areas for improvement. You should not exaggerate or downplay your results, nor should you ignore or dismiss any negative or unexpected feedback or data. You should also provide recommendations or suggestions on how to address your weaknesses or enhance your strengths, and how to apply your learning to future projects.

6 Proofread and edit your report

A final challenge in writing an evaluation report for an arts project is to proofread and edit your report. You want to ensure that your report is free of errors, inconsistencies, and inaccuracies that might undermine your credibility and professionalism. You should check your spelling, grammar, punctuation, and formatting, as well as your facts, figures, and references. You should also ask someone else to review your report, preferably someone who is familiar with your project and your evaluation methods, and who can provide you with constructive feedback and suggestions. You should also revise and refine your report until you are satisfied with its quality and clarity.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?