In a previous role, I faced a week filled with competing deadlines, all marked “urgent.” I started by taking a moment to list each task, assessing both its impact and deadline. I identified the tasks critical to team goals and high-priority projects, tackling those first. I also communicated with colleagues and supervisors about my workload, clarifying timelines where possible. Breaking down tasks into small, achievable steps helped me make steady progress without feeling overwhelmed. By the end of the week, not only had I completed the essential tasks, but I also felt more focused and capable of managing future challenges.

First thing what should be done is to go over all the task, give them risk rate base on "the risk of not doing it today", it is also important this risk evaluation are build on correct data, for example: You might think this task is important, but it really not that important and can be done later, then it is important to check the priority with the effected stakeholders like your manager, customer, and etc. After that, begin to tackle from the highest priority to the least priority... It is important also to have a good tool that allow you to manage all of this wisely.

Here's a breakdown of what to do to manage the urgency of your workload- 1. Take Stock and Breathe * Don't panic: A calm mind is essential for clear decision-making. 2. Prioritize Ruthlessly * The Eisenhower Matrix: Categorize tasks by urgency and importance: 3. Break It Down * Chunk it: Large tasks can be overwhelming. Divide them into smaller, more manageable subtasks. 4. Focus and Execute * One at a time: Multitasking reduces efficiency and increases error. Concentrate on one task until it's completed. 5. Stay Flexible and Review * Expect the unexpected: Urgent tasks will pop up. Be prepared to re-prioritize as needed. * Regular reviews: Assess your progress, adjust your plan, and ensure you're still on track.