The best way to manage cold calls with large data set is keeping a target for each day and then sorting cold leads into categories such as important, good and average and then aligning those by setting a mixed target of reaching out. I have always found this to be working.

How to Prioritize Leads Effectively One of the first things I learned on Wall Street is this: a lead is either a lead or it’s not. A true lead must meet two criteria: Interest: Are they genuinely intrigued by what I do? Capacity: Do they have the financial means to act? Both must be present. Someone with interest but no means—or means but no interest—isn’t a viable prospect. In my art advisory business, this principle remains essential. Plenty of people love art, but not everyone is a client. My approach is to present immediate value, so those with both interest and resources are eager to engage. By focusing only on those who align with these criteria, I maximize efficiency, build stronger relationships, and ensure meaningful success.

An easy way to look at it is every lead has a bucket for them. It varies by industry, but let's say I have my ICP, and Type A is the decision maker, while E is just an influencer. Considering, let's say, the CEO will be pitched on their pain points, and the CFO will be on the side whose most concern is the financial side, etc. I would create a bucket for each group of leads that will be pitched differently. Then, based on the interactions, I would segment each bucket. Starting with the highest chance to convert leads to bucket A and working my way down while segmenting each bucket based on responses or if the agency model Bucket of leads that have booked or bought in the past. Save old leads with other interests.