it's crucial to follow up with your team members about the steps being taken to improve the situation. This proactive approach demonstrates a commitment to positive change and strengthens the bond between team members, making conversations more constructive over time. To foster a supportive environment, regular weekly or biweekly one-on-one meetings with each team member are essential and provide a platform to check in on their progress, offer support, and share feedback promptly. By engaging in continuous dialogue and being receptive to both positive and negative feedback, leaders convey care for their team members' perspectives and foster a culture of growth and development.

It is an honest to goodness opportunity to discuss performance of your employee. The point is to find ways to correct the shortcoming. Focus on the solution rather than dwelling on the problem. Have an honest and open discussion. Give specific example and be objective. Find ways to solve and improve not to highlight inefficiencies. Same my experienced about performance review. It was only given to me already signed and no discussion and to my surprised, everything written were purely unfounded and illogical. The leader must be objective in making the performance review. It is made to improve the performance.