Set Clear Expectations: At the outset, align on communication norms with stakeholders—like preferred methods, response times, and time zone considerations. This can prevent miscommunication later on. Use Asynchronous Communication: If real-time communication isn’t feasible, use email or collaboration platforms (like Slack or project management tools) to communicate important updates, questions, or decisions. Ensure your message is clear, concise, and actionable.

Flexibility in your own working hours is required, to ensure you can talk on the phone, or face to face online. Speaking with an individual is the best way to build a trusted relationship, backed up with actionable email communication. Work to your customer’s time zone.

1. Prioritize and Adapt Identify Critical Dependencies: Analyze which stakeholders are absolutely essential for the task at hand. Focus your efforts on reaching them first. 2. Communication Strategies Multiple Channels: Utilize various communication channels to reach them: Email: Send clear and concise emails with specific questions and deadlines. Phone Calls: Leave voicemail messages with your contact information and a brief explanation of the issue. 3. Proactive Measures Schedule Meetings in Advance: If possible, schedule meetings or calls well in advance to ensure the stakeholders' availability. 4. Stay Calm and Patient Avoid Frustration: It's easy to get frustrated when you can't reach key stakeholders.

Establish multiple levels of stakeholders like deputy, 2nd deputy and so on. Apply decision-making permission to everyone of them.

When key stakeholders are unavailable, you can manage the situation by prioritizing tasks, using alternative communication channels, and preparing for when they become accessible. Document necessary information, focus on related tasks, and establish backup plans if delays persist. Communicating effectively with stakeholders ensures they are informed, minimizing disruptions and maintaining productivity.

I would first make sure I had tried every communication channel available, including email, messaging apps, and scheduling tools. In parallel, I might connect with their assistants, colleagues, or team members to gather any insights or updates that could help move the process forward. Additionally, I would rely on previous decisions made by my leaders in similar situations, using those precedents to guide my actions. This approach would allow me to make informed decisions that minimize negative impacts and provide a strategic advantage while awaiting their input. Finally, I would record my efforts and go forward with activities that don't need their immediate involvement.

Getting through to unreachable stakeholders is less about chasing and more about being strategic. I focus on three things: 1) Tap into trusted connections—people they already listen to can open the door. 2) Be intentional with timing; it’s about knowing when they’re most receptive. 3) Lead with value—clear, concise messages that make it obvious why talking to me is worth their time. It’s not about persistence—it’s about precision.