You're in charge of a live event. How do you navigate sudden stakeholder requests right before showtime?
When you're in charge of a live event, handling sudden stakeholder requests right before showtime can be stressful. To smoothly navigate these last-minute changes, consider the following strategies:
How do you handle unexpected requests at live events? Share your strategies.
You're in charge of a live event. How do you navigate sudden stakeholder requests right before showtime?
When you're in charge of a live event, handling sudden stakeholder requests right before showtime can be stressful. To smoothly navigate these last-minute changes, consider the following strategies:
How do you handle unexpected requests at live events? Share your strategies.
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Prioritise requests based on feasibility and impact on the event. Communicate realistic timelines and delegate tasks efficiently to address changes without disrupting the event’s flow.
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We’re seeing so many new people coming to online events that would not have been able to participate in our in-person events. I am amazed at how effective the 1:30-3:00 pm timeslot is for people! Before, you would have never hosted an event at that time on a weekday, but I do them all the time now, and they are very successful. Because people are already at their computer, it’s easy to tune in at that time. And for people like stay-at-home parents; they can tune in when their child is taking a nap. This opens events to many people who would have otherwise felt excluded or who could not have joined in-person.
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Communication amongst all parties is key .. Assessment of requests Not knowing what the event is , full questions to the parties involved . Sending clear emails with lists and plan of action beforehand might allow for gig time changes .
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Inhale Exhale Repeat All we have in now And in the now we have IT ALL Sat chits ANNDA Practice, practice, and all is coming
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I have experienced a lot of live events and also the once that comes with the sudden change In this case all you have to do is organize your workers and let them know there is a change in plan and is just a short time to get it done. A good and organized team will not panic but rather see to get the work done within the time frame for everything to run smoothly and well planned
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So I have been in this situation 1-3 times. When they make a sudden request just before the event it is natural to be confused. But then it is all about what can be done at the moment. So I just stay calm and composed it makes my brain function properly and more efficiently. And I think about the urgency of the request and take the actions accordingly. And I always have some kind of backup plan to handle these sudden request. And the event go on smoothly without any problems
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Well, prioritization is key here. If the problem will make the product look lets say "not as good as planned" but we can make it on time, then we go for it. Live events wait for no one and shit happens. With that said communication with everyone involved can make the difference going from "meh" to Ok didn't go as planned but looks good anyways.
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Always have a back up and then a back up after that no stress all you have to do is be prepared completely know about the bosses and what their requirements are and how they might react in other words. Just find out more about them. Put your job description.
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Well I would do my best to do what there are asking for as long as it does interfere with the running of the event ! You see with sponsor and stakeholder you do what you can to accommodate them but it is still a event with a goal that has been to make sure it goes off as planned
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