Staying focused on our main tasks can be difficult when someone is waiting for us to respond, As per my understanding we should follow points mentioned below to make the process smooth 1. We should quickly scan our inbox and address any email that can be handled in lesser time 2. Organise inbox by creating filters, folders, or labels to categorize emails by priority & focus on the most urgent or important ones first 3. If an email isn’t our responsibility, we should forward it to the right person or team who can handle it effectively. 4. Set up an auto-reply message to let people know when they can expect a response

Instead of getting sucked into check and respond to new emails all day, book a specific amount of time of the day to check your emails and respond to them. This makes it easier to concentrate, cuts down on distractions, and encourages greater productivity since you can concentrate on the tasks that matter more. Creating a routine will help you better manage your time and also help prune down email overload.

Start by triaging emails — scan for urgency and importance, then prioritize. Use the "2-minute rule": if it takes under 2 minutes to address, do it right away. Block dedicated time for email management, like twice a day, to avoid constant interruptions. Leverage tools like folders, flags, or labels to organize emails by priority. Delegate or forward emails that others can handle. Most importantly, protect focus time for your key tasks by silencing notifications and using auto-replies if needed. Remember, multitasking often leads to "multi-failing." Focus on the big rocks first, as Stephen Covey would say, and handle the pebbles (emails) during planned intervals.

1. Set timer for 20min 2. Set a clear goal how many emails to answer. 3. Execute like a productivity Robot. 4. Take a 5min break 5. Continue deepwork

Prioritize emails by urgency and importance, responding only to critical ones immediately. Allocate specific times for email checks and use filters or labels to organize your inbox. Focus on your main tasks by setting boundaries and silencing notifications during deep work sessions.

1. Check Emails Twice a Day Only look at emails two times a day, like once in the morning and once in the afternoon. Turn off notifications so you’re not distracted while working on other tasks. 2. Focus on Important People Set up your email to highlight messages from important people, like teachers or group leaders. Move all other emails to a separate folder to check later. 3. Speed Up Email Time Set a timer for 20 minutes and quickly go through your emails. Delete junk, reply to simple ones, and save longer tasks for later. This keeps your inbox organized without taking up too much time.

1. Use the 2-Minute Rule If an email can be handled in less than 2 minutes, take care of it immediately. If it requires more time, schedule it or address it later. 2. Time Block for Emails Set specific times during the day to check and process emails. Keep your inbox closed outside these times. 3. Prioritize and Filter Use filters to automatically sort less urgent emails and focus only on the most important messages that need your attention.

I pretend it’s still 1995 and claim I haven’t seen the email because 'the internet was slow today.' It works every time, and with this approach, I can focus on my main task. :)

Let me share what saved my sanity when I was drowning in emails: First, I treat my inbox like code - it needs regular refactoring. I use three folders: "Needs Action," "Waiting For," and "Reference." Everything else gets archived or deleted. I check emails just three times daily - morning, after lunch, and before wrapping up. Outside these windows, my email is closed. Seriously, closed. If something's truly on fire, people know to use Teams-Messages or call. Remember - your inbox is someone else's to-do list for you. Don't let it hijack your priorities.