What are the most common challenges when researching technical specifications for a contract?

1 Challenge 1: Finding reliable sources

One of the first challenges when researching technical specifications for a contract is finding reliable sources of information. Depending on the type and scope of the contract, you may need to consult different sources, such as industry standards, technical manuals, product catalogs, or previous contracts. However, not all sources are equally credible, accurate, or up-to-date. You need to evaluate the quality and relevance of the sources, and cross-check them with other sources if possible. You also need to be aware of any biases, conflicts of interest, or hidden agendas that may affect the sources.

2 Challenge 2: Understanding technical jargon

Another challenge when researching technical specifications for a contract is understanding the technical jargon that is often used to describe the features, functions, and specifications of the goods or services. Technical jargon can be confusing, ambiguous, or inconsistent, especially if you are not familiar with the specific field or industry. You need to have a clear and common understanding of the technical terms, definitions, and acronyms that are used in the contract. You can use glossaries, dictionaries, or online tools to help you decipher the technical jargon, or ask for clarification from the other party or experts.

3 Challenge 3: Comparing different options

A third challenge when researching technical specifications for a contract is comparing different options that may meet the same or similar needs. For example, you may need to compare different models, brands, or suppliers of the same product or service, or different solutions or alternatives that can achieve the same outcome. You need to have a clear and objective criteria for comparing the different options, such as quality, cost, availability, compatibility, or sustainability. You also need to weigh the pros and cons of each option, and consider the trade-offs and risks involved.

4 Challenge 4: Aligning with the contract objectives

A fourth challenge when researching technical specifications for a contract is aligning them with the contract objectives and expectations. Technical specifications should not be too vague or too detailed, but rather reflect the scope and purpose of the contract. They should also be realistic, feasible, and measurable, and avoid unnecessary or unrealistic requirements that may limit the competition, increase the cost, or delay the delivery. You need to communicate and negotiate with the other party to ensure that the technical specifications are mutually agreed upon and aligned with the contract objectives.

5 Challenge 5: Documenting and verifying the technical specifications

A fifth challenge when researching technical specifications for a contract is documenting and verifying them. Technical specifications should be written in a clear, concise, and consistent manner, and follow a standard format and structure. They should also be supported by evidence, such as test results, certificates, or references. You need to document and verify the technical specifications in a way that is transparent, traceable, and auditable, and that allows for verification, inspection, or acceptance by the other party or a third party.

6 Challenge 6: Adapting to changes and variations

A final challenge when researching technical specifications for a contract is adapting to changes and variations that may occur during the contract execution. Technical specifications may need to be modified or updated due to changes in the market, technology, regulations, or customer needs. You need to have a flexible and responsive approach to deal with changes and variations, and to follow a clear and agreed process for requesting, approving, and documenting them. You also need to monitor and evaluate the impact of the changes and variations on the contract performance, quality, and cost.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?