what are the benefits of using audit follow-up software for quality auditing?

5 benefits of using audit software 1) Reduce the duplication of effort. ... 2) Improve the accuracy of data captured during an audit. ... 3) Gather more information during every audit. ... 4) Eliminate ambiguity in audit reports. ... 5) Demonstrate compliance throughout the audit trail. ...

Although I am handling a very large number of audits in my department, I have never used a specialized tool to manage my audit program. I tested a few standardized software solutions, but unfortunately, none of them met my expectations. Currently, I am using Microsoft Teams to follow our post-audit activities. The three most useful benefits of using audit follow-up software, in my case, might be: 1-Efficiency and Time-Saving 2-Improved Accuracy and Consistency 3-Real-Time Tracking and Monitoring

In my experience, knowledge of the process is essential to the audit. If you are not fully knowledgeable, follow up software is not of much benefit.

Auditing tool: an enabler or a blocker? 3 main dimensions to be considered: 1) you can use the best tool but what is key is your competence on quality audit. If you are not enough knowledgeable your data in the tool will be not useful and represent a threat for you audit management. 2) assuming that you are knowledgeable on Audit practice and you are able to use the tool the key point is the cost to acquire and to maintain it: benefit (eg: time saved by the team to prepare and deliver the Audit) vs cost is the analysis to be made. 3) if we have a big international (spread in 2 or 3 countries) knowledgeable team ( > 30 people ) it make sense to use a tool otherwise for little team well centralized in the same office, maybe not so useful…

Using audit follow-up software for quality auditing offers several benefits such as 1.Risk Reduction: Minimizes the risk of overlooking critical audit findings. 2.Improved Accuracy of Data Captured: Audit management software allows real-time evidence capture, including videos, photos, and sound recordings 3.Efficiency Gains: Automated workflows in audit software simplify planning and scheduling of internal and external audits. 4. Data Analysis: Enables the generation of reports for trend identification and continuous improvement. 5.Time and Resource Savings: Automates tasks, saving time and resources for other critical aspects.

As we are living in a digital era, the maximum use of automation and technology makes our life and work easy and simple. The work of audit doesn't complete with identify and intimating the audit observation but he/ she need to monitor the same and validate its closures by the due date communicated by the process owner. Automatic reminders from system not only remind the actionable to the process owner but also create a pressure to compliance within the timelines. Overall audit objective achieved with the uses of audit software and the time saved by auditors in follow up can be used for some other important areas contribution to the effectiveness of the audit

Follow-up software serves as a catalyst for enhancing efficiency by automating manual communication tasks like reminders, tracking, and escalation. Additionally, it aids in maintaining continuity and managing databases in the long term, facilitating periodic reporting. Furthermore, it can act as a learning tool for newcomers by providing insights from past audits.

Quality software such as IQS with an audit module can integrate with Outlook in order to send email reminders to the Audit Team. This provides for both accountability and timely closure of audit findings. Tasks can be assigned (or re-assigned) during weekly corrective action meetings. Metrics such as open/closed audit findings or past due audit findings are important both internally during management review and externally to a third party assessor for a particular quality system standard such as ISO, IATF-16949, AS-9100, PED or ASME.

There are several benefits that a tool like this offers to those of us who work in this area, I can mention the 3 most important, in my opinion: Improved Efficiency: Audit trail software automates many aspects of the process, saving time and reducing manual workload. Precision and Consistency: Automation also helps ensure accuracy and consistency in the audit process. Improved Traceability and Documentation: Audit trail software provides complete traceability of all audit-related activities.

1. Make it easier to follow up on audits, saving time and resources. 2. Let the system automatically keep track of audit findings, reducing the need for manual work. 3. Get things done promptly when issues are identified to avoid delays in fixing them. 4. See in real-time how audits are progressing and what corrective actions are being taken. 5. Keep things accurate and up-to-date to lower the chance of mistakes. 6. Make sure you're following rules and standards set by regulators and the industry. 7. Keep all your audit information in one place for easy access and reporting. 8. Clearly assign tasks and deadlines to make sure everyone is responsible. 9. Improve continuously by keeping an eye on patterns and recurring issues.

Centralized dashboard and data offers benefits include: 1. Enhanced visibility 2. Streamlined communication 3. Efficient data management 4. Real time monitoring 5. Improved accountability 6. Data analysis and reporting 7. Time and cost efficiency 8. Consistency in compliance 9. Risk mitigations 10. Facilitates decision making

Audit follow-up software’s centralized dashboard enhances audit efficiency by providing a single source of truth for all audit-related information. It allows auditors to access real-time data, track audit findings, and monitor corrective actions. The dashboard provides auditees with transparency into the audit process, fostering accountability. The software’s ability to generate reports, charts, and graphs makes complex data more understandable. Data analytics capabilities support informed decision-making, leading to a more robust and effective audit process. This integration significantly enhances audits’ efficiency, transparency, and effectiveness. It is important to note that dashboards are generated based on data, hence GIGO applies.

A dashboard captures audit history for ISO, process or 3rd Party assessments. This can be useful for new auditors to review previous audits for a specific area, say engineering or manufacturing. In fact, a good audit team will review previous audits to assure to verify the effectiveness of previously written corrective and preventive actions. Information in an audit system can be useful to management and auditors such as supplier quality engineers who need it to plan their audit schedules based upon metrics such as supplier CARs.

Having a system such as IQS which I have used extensively allows for communications and objective evidence between functional areas. So if training or a specific document is required to close out an audit finding, then one functional area can provide it via an e-mail attachment to the Quality Rep to be uploaded into the Audit System.

Audit follow-up software allows for compliance & quality as CARs are assigned with a due date. Multi-disciplinary teams are formed from engineering, sales, procurement, customer service, production and quality. Objective evidence and closures of major CARs demonstrate the mantra of ISO - audits drive C.I. as reported in management reviews. Timely closure demonstrates to a 3rd Party Assessor that major/minor NCMs & OFIs are properly addressed. Proof of compliance can actually affect a company's sales when a major is found and the company is unable to ship product (i.e. to the EU for a PED violation). Moreover, write-ups during customer visits which can be documented and closed in a timely manner to facilitate customer satisfaction.

The software typically follows standardized audit protocols and workflows, ensuring consistency in the audit process. This adherence to standards helps organizations maintain compliance with regulatory requirements and industry best practices through a centralized platform for documenting audit findings, corrective actions, and follow-up activities. By systematically tracking the status of corrective actions and resolutions, organizations demonstrate compliance. Inbuilt reporting and analysis tools enable organizations identify trends, patterns, and recurring issues in audit findings and analyze this data to make informed decisions to improve processes, enhance compliance, and drive continuous quality improvement initiatives.

sem contar com a segurança das informações relacionadas à auditoria, que se realizada por meio de um software especializado, terão maior segurança no armazenamento das informações.

Probably the biggest value added in using follow-up software for quality auditing is that all of the entries are contained in the living data base for query. Users of the system can work simultaneously on the same finding. The auditors can enter the data and the respective clauses where findings occur whilst the auditees can enter their responses and respective objective evidence for closure.

Efficiency: Software streamlines the follow-up process by automating tasks such as scheduling, tracking, and reminders, reducing the time and effort required for manual follow-up. This is key in ensuring continuity and long-term data management

Bringing together cross-functional teams within the organization is important so that quality becomes everybody's responsibility. Quality is institutionalized within the organization. No more, "It's not my job" -Bob. The Quality Dept. can own the system while training the auditors and auditees on how it works. Quality Reps can lead auditors with green auditors provided with OJT during planning, conducting of the audit and documentation of the findings into the audit software. This mechanism allows the opportunity for production people to work with engineering, sales, purchasing, customer service and quality toward a common goal, and fosters a continuous improvement culture that would not be afforded otherwise.

L'un des risques majeurs auxquels l'auditeur est confronté est le risque de non détection lié au risque d'échantillonnage. L'utilisation des TAAO (Techniques d'Audit Assistées par Ordinateur) ou CAT (Computer Audit Techniques) permet d'effectuer un contrôle sur toute la population que sur un échantillon donné. Ce qui apporte plus d'assurance dans l'opinion de l'auditeur. Vu le délai de réalisation des missions et parfois de l'effectif des équipes, l'utilisation des TAAO permet d'être plus productif. En sus, l'utilisation des TAAO permet d'automatiser les contrôles manuels et d'atteindre efficacement les objectifs de contrôle. Enfin, l'utilisation des TAAO permet l'analyse du détail et les contrôles de cohérence de par leurs fonctionnalités

Additionally, improved communication resulting from automation facilitates auditors, auditees, and stakeholders by providing a platform for collaboration, updates, and status tracking of corrective actions thereby offering learning and improvement opportunities