How do you tailor your event accessibility statement to different types of events and audiences?

2 Know your event

You also need to know the specifics of your event, such as the date, time, location, duration, agenda, speakers, and activities. What are the accessibility features and challenges of your event venue, such as ramps, elevators, restrooms, parking, lighting, and acoustics? What are the accessibility options and accommodations you can provide or arrange for your event, such as sign language interpreters, captioning, audio description, assistive listening devices, alternative formats, or dietary requirements? What are the accessibility policies and procedures you have in place, such as registration, refunds, complaints, or emergency plans? You need to include these details in your event accessibility statement, as well as how to request or access them.

3 Use clear and concise language

Your event accessibility statement should be easy to read and understand by your audience. Use clear and concise language, avoid jargon and acronyms, and explain any technical terms or abbreviations. Use headings, bullet points, and short paragraphs to organize your information and make it scannable. Use positive and respectful language, avoid stereotypes and assumptions, and use person-first or identity-first language according to the preference of your audience. For example, use "people with disabilities" or "disabled people" depending on what they prefer.

4 Provide multiple formats and channels

Your event accessibility statement should be available in multiple formats and channels to reach your audience and accommodate their preferences and needs. You can provide your statement in print, online, audio, video, or other formats, and use different platforms and mediums, such as email, website, social media, or flyers. You should also provide contact information for your event organizers or accessibility coordinators, so that your audience can ask questions, provide feedback, or request accommodations. You should also update your statement regularly and communicate any changes or updates to your audience.

5 Seek feedback and improvement

Your event accessibility statement is not a one-time document, but a continuous process of improvement and learning. You should seek feedback and input from your audience, speakers, sponsors, staff, and other stakeholders on how to improve your statement and your event accessibility. You can use surveys, interviews, focus groups, or online tools to collect feedback and suggestions. You should also evaluate your statement and your event accessibility based on the feedback and data you receive, and identify areas for improvement and action. You should also celebrate and share your successes and best practices with your audience and community.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?