How do you manage actor fees and contracts?

1 Know your budget and goals

Before you approach any actors, you need to have a clear idea of how much you can afford to spend on their fees, and what kind of performance you are looking for. Depending on the size and scope of your production, you may have different options for paying your actors, such as a flat fee, a percentage of the box office, a per diem, or a combination of these. You also need to consider the length and frequency of the rehearsals and shows, the travel and accommodation expenses, and the potential for profit or loss. Having a realistic budget and goals will help you narrow down your casting choices and negotiate with confidence.

2 Research the market and the actors

Once you have your budget and goals, you need to do some research on the market and the actors you are interested in. You can use online resources, such as Actors' Equity Association, StageAgent, or Backstage, to find out the average rates and conditions for different types of actors and productions. You can also look at the resumes, portfolios, and reviews of the actors you are considering, to get a sense of their experience, skills, and reputation. This will help you determine their value and suitability for your production, and prepare your offer accordingly.

3 Draft a clear and detailed contract

After you have selected your actors and agreed on the terms, you need to draft a clear and detailed contract that covers all the aspects of your collaboration. A contract is a legal document that protects both you and the actors from any misunderstandings, disputes, or breaches. It should include information such as the names and roles of the parties, the dates and locations of the rehearsals and shows, the payment method and schedule, the rights and responsibilities of each party, the cancellation and termination clauses, and any other relevant details. You can use templates or samples from online sources, such as TheatreFolk, LawDepot, or Rocket Lawyer, to help you create your contract, but make sure to customize it to your specific situation and needs.

4 Review and sign the contract

Before you finalize the contract, you need to review it carefully and make sure that it reflects your agreement and expectations. You should also consult with a lawyer or a legal expert if you have any doubts or questions about the contract. Once you are satisfied with the contract, you need to sign it and have it signed by the actors. You should also keep a copy of the contract for your records, and provide a copy to the actors. Signing the contract is a formal and binding commitment that signals the start of your professional relationship with the actors.

5 Communicate and collaborate

After you have signed the contract, you need to communicate and collaborate with your actors throughout the production process. You should keep them informed of any changes, updates, or issues that may affect the contract or the performance. You should also respect their feedback, input, and creativity, and foster a positive and supportive working environment. You should also pay them on time and according to the contract, and acknowledge their contributions and achievements. Communicating and collaborating with your actors will help you build trust and rapport, and ensure a smooth and successful theatrical production.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?