How do you coordinate with other process designers?

2 Establish a common language

Process design often involves using different tools, techniques, and frameworks to model, analyze, and improve processes. However, not all process designers may be familiar with the same terminology, notation, or convention. To avoid confusion and ambiguity, you need to establish a common language with other process designers. This means defining and agreeing on the key terms, concepts, and symbols that you will use in your process design documents, diagrams, and discussions. You can also create a glossary or a reference guide to share with other process designers for easy access.

3 Use collaborative platforms

One of the challenges of coordinating with other process designers is managing the information, feedback, and changes that occur throughout the process design lifecycle. To overcome this challenge, you need to use collaborative platforms that allow you to share, edit, and update your process design artifacts in real time. For example, you can use cloud-based process modeling software that enables you to create, view, and comment on process diagrams online. You can also use project management tools that help you track, assign, and complete tasks and actions related to your process design.

4 Communicate frequently and clearly

Communication is the key to successful coordination with other process designers. You need to communicate frequently and clearly with your collaborators to keep them informed, engaged, and aligned. You can use various channels and methods of communication, such as emails, calls, chats, meetings, reports, presentations, and surveys. However, you should also be mindful of the quality, relevance, and timeliness of your communication. You should avoid sending too many or too few messages, provide clear and concise information, and respond promptly and respectfully to queries and feedback.

5 Respect diversity and differences

Process design is a creative and dynamic activity that can benefit from the diversity and differences of other process designers. You can learn from their perspectives, experiences, and insights, and leverage their strengths and skills. However, you should also respect their opinions, preferences, and styles, and avoid imposing your own views or methods on them. You should be open-minded, flexible, and adaptable, and seek to understand and appreciate the value that other process designers bring to the collaboration. You should also acknowledge their contributions, celebrate their successes, and support their challenges.

6 Seek feedback and improvement

Finally, you should seek feedback and improvement from other process designers to enhance your process design quality and performance. You should solicit and welcome constructive criticism, suggestions, and recommendations from your collaborators, and use them to refine and optimize your process design. You should also provide and receive feedback in a positive, respectful, and professional manner, and avoid defensive or offensive reactions. You should also measure and monitor the results and impacts of your process design, and identify the areas and opportunities for improvement.