How can you use tools and apps to manage your time as an administrative assistant?

1 Use a calendar app

A calendar app is essential for keeping track of your appointments, meetings, and deadlines. You can use it to schedule your tasks, set reminders, and share your availability with others. A calendar app can also help you plan your day, week, or month in advance, and adjust your schedule as needed. Some popular calendar apps for administrative assistants are Google Calendar, Outlook, and Calendly.

2 Use a task management app

A task management app can help you organize your to-do list, assign priorities, and monitor your progress. You can use it to break down your projects into manageable steps, delegate tasks to others, and collaborate with your team. A task management app can also help you avoid distractions, focus on your most important tasks, and achieve your goals. Some popular task management apps for administrative assistants are Trello, Asana, and Todoist.

3 Use a communication app

A communication app can help you stay in touch with your colleagues, clients, and managers. You can use it to send and receive messages, files, and feedback, and to communicate in real time or asynchronously. A communication app can also help you reduce email clutter, streamline your workflow, and build rapport with your contacts. Some popular communication apps for administrative assistants are Slack, Teams, and Zoom.

4 Use a note-taking app

A note-taking app can help you capture and store your ideas, notes, and information. You can use it to create and edit documents, add images and audio, and sync your notes across your devices. A note-taking app can also help you organize your notes into categories, tags, and folders, and search for them easily. Some popular note-taking apps for administrative assistants are Evernote, OneNote, and Google Keep.

5 Use a time tracking app

A time tracking app can help you measure and manage how much time you spend on your tasks, projects, and clients. You can use it to track your hours, bill your clients, and generate reports. A time tracking app can also help you improve your time management skills, identify your time wasters, and optimize your performance. Some popular time tracking apps for administrative assistants are Toggl, Harvest, and Clockify.

6 Use a learning app

A learning app can help you expand your knowledge, skills, and competencies. You can use it to access online courses, tutorials, and resources on various topics related to your role and industry. A learning app can also help you keep up with the latest trends, best practices, and tools for administrative assistants. Some popular learning apps for administrative assistants are LinkedIn Learning, Udemy, and Skillshare.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?