How can you secure your CAD data with third-party contractors?

1 Use encryption and passwords

One of the simplest ways to secure your CAD data is to encrypt and password-protect your files before sending them to your contractors. Encryption scrambles your data so that only authorized parties can access it, while passwords add another layer of protection. You can use built-in encryption and password features in your CAD software, or use third-party tools like WinZip or 7-Zip to compress and encrypt your files.

3 Use secure file transfer methods

A third way to secure your CAD data is to use secure file transfer methods when you send or receive your files from your contractors. This means that you use encrypted and authenticated channels to prevent data breaches, interception, or tampering. You can use secure file transfer protocols (SFTP) or secure sockets layer (SSL) to encrypt your data in transit, or use secure file sharing services like Dropbox or Box that offer end-to-end encryption and password protection.

4 Use non-disclosure agreements (NDAs)

A fourth way to secure your CAD data is to use non-disclosure agreements (NDAs) with your contractors. NDAs are legal contracts that bind your contractors to keep your data confidential and not to disclose it to anyone else without your permission. NDAs can also specify the ownership, usage, and disposal of your data, and the consequences of violating the agreement. You can use online templates or consult a lawyer to draft your NDAs, and make sure that your contractors sign them before you share your data.

5 Use watermarking and stamping

A fifth way to secure your CAD data is to use watermarking and stamping on your files. Watermarking and stamping are techniques that embed visible or invisible marks on your files that identify the origin, owner, or status of your data. For example, you can watermark your files with your company name, logo, or copyright notice, or stamp them with "confidential" or "for review only". Watermarking and stamping can deter unauthorized copying, distribution, or modification of your data, and provide evidence of infringement if needed. You can use watermarking and stamping features in your CAD software, or use third-party tools like PDFelement or Foxit.

6 Educate your contractors

A sixth way to secure your CAD data is to educate your contractors about the importance and best practices of data security. This means that you communicate clearly and regularly with your contractors about your expectations, policies, and procedures for handling your data. You can also provide them with training, guidelines, and resources on how to protect your data from cyberattacks, human errors, or physical damage. By educating your contractors, you can foster a culture of trust, collaboration, and responsibility for your CAD data security.